Integration of donations into financial records

Purpose

1.1. Automate real-time transfer of donation data (donor, amount, date, payment method) into the organization's financial records, ensuring accuracy, reducing manual data entry, and enabling transparent audits and reporting for animal shelter operations.
1.2. Syncs donation data from all collection points (online forms, payment platforms, crowdfunding sources) into accounting or ERP systems, with automatic categorization, donor acknowledgment, and compliance tagging for grants or restricted funds.

Trigger Conditions

2.1. Completion of an online or offline donation transaction.
2.2. Receipt of donation confirmation via web form, email, or gateway webhook.
2.3. New row in donation tracking spreadsheet or CRM.
2.4. Daily or real-time batch import from crowdfunding platforms or peer-to-peer campaigns.

Platform Variants

3.1. PayPal
• Feature/API: Instant Payment Notification (IPN) Webhook
• Sample: Configure IPN message delivery URL to trigger upon completed transaction.

3.2. Stripe
• Feature/API: Webhooks (“payment_intent.succeeded”)
• Sample: Register financial system endpoint for payment confirmation events.

3.3. GoFundMe
• Feature/API: Export donations CSV / Webhooks
• Sample: Automate CSV import or set webhook to send updates on new donations.

3.4. Donorbox
• Feature/API: Webhook & Zapier Integration
• Sample: Set webhook for successful donation; integrate into finance app.

3.5. Givebutter
• Feature/API: Zapier/Fundraising API
• Sample: Configure Zapier “New Donation” trigger to finance software.

3.6. Classy
• Feature/API: Classy API (“/donations” endpoint)
• Sample: Pull new donations on interval via Classy API, forward data to ledger.

3.7. Bloomerang
• Feature/API: Webhooks/API (“Donation.Created”)
• Sample: Use API to push new donations to accounting.

3.8. Salesforce Nonprofit Cloud
• Feature/API: Process Builder or Apex Trigger on Donation/Opportunity
• Sample: Automate outgoing integration to external finance system.

3.9. QuickBooks Online
• Feature/API: API (“Create SalesReceipt”/“Create Deposit”)
• Sample: Configure financial record creation for each donation via API.

3.10. Xero
• Feature/API: API (“Create Bank Transaction”)
• Sample: Post new donations as receipts/deposits when event received.

3.11. Sage Intacct
• Feature/API: API (“create_gltransaction”)
• Sample: Automate posting each donation as a new general ledger transaction.

3.12. Microsoft Dynamics 365
• Feature/API: Power Automate (“When a new donation is recorded”)
• Sample: Trigger a financial record creation workflow.

3.13. Blackbaud Raiser's Edge NXT
• Feature/API: REST API (“Gift Created” webhook)
• Sample: Push gift data to accounting integration endpoint.

3.14. Funraise
• Feature/API: Webhook/Integration (“New Donation”)
• Sample: Configure webhook sending new donations to accounting.

3.15. Square
• Feature/API: Webhooks (“payment.created”)
• Sample: Forward transaction data on payment confirmation.

3.16. NeonCRM
• Feature/API: API (“donations/list” & “donation” object)
• Sample: Poll or Webhook for new donation, programmatically add to records.

3.17. CiviCRM
• Feature/API: API (“Contribution.create”)
• Sample: Create contributions in accounting ledgers with API event link.

3.18. WooCommerce
• Feature/API: Hook (“woocommerce_payment_complete”)
• Sample: Trigger donation entry automation when checkout finishes.

3.19. Formstack
• Feature/API: Webhook/Integration (“Form Submitted”)
• Sample: Send donation details on form completion to financial system.

3.20. Google Sheets
• Feature/API: “On row added” trigger via Apps Script
• Sample: Monitor rows for new donations, post to accounting.

3.21. Eventbrite
• Feature/API: Webhook or API (“Order Placed”)
• Sample: Capture ticket purchase as donation, log details into accounts.

3.22. Mailchimp
• Feature/API: Campaign API (“Link Clicked” with UTM for donation tracking)
• Sample: List contacts who donated via campaign, process transactions.

3.23. Razorpay
• Feature/API: Webhook (“payment.captured”)
• Sample: On payment capture, forward details to accounting software.

3.24. GiveWP
• Feature/API: Webhook (“Donation Received”)
• Sample: Map donation fields to accounting integration trigger.

3.25. Shopify
• Feature/API: Order API (“Order Paid”)
• Sample: Tag charitable checkout, inject payment info to accounts.

Benefits

4.1. Eliminates manual data entry of donations into financial systems.
4.2. Enables instant, accurate, and auditable financial records.
4.3. Facilitates rapid donor acknowledgment/receipting.
4.4. Reduces errors and compliance risk.
4.5. Ensures real-time visibility of animal shelter fundraising status.