Scheduling and reminders for public archaeology talks

Purpose

 1.1. Automate scheduling and reminders for public archaeology talks to boost attendance and community involvement.
 1.2. Automates calendar management, event publicity, RSVP collection, and multi-channel reminders.
 1.3. Provides automated coordination between staff, speakers, and audiences.
 1.4. Enables automated adjustment for changes (speaker, time, venue) and pushes immediate notifications.
 1.5. Automates feedback and follow-up, increasing engagement and data collection after events.

Trigger Conditions

 2.1. New archaeology talk is scheduled in the museum calendar.
 2.2. Manual form submission by staff or partner organization.
 2.3. Received update from speaker (change of topic/time).
 2.4. Automated daily or weekly trigger to check for upcoming talks needing reminders.
 2.5. Attendee RSVP confirmation or cancellation.

Platform Variants

 3.1. Google Calendar
  - Feature/Setting: Calendar API — automate event creation, update, and attendee invites.
 3.2. Microsoft Outlook
  - Feature/Setting: Outlook Calendar API — automates scheduling, reminders, and updates for talks.
 3.3. Twilio SMS
  - Feature/Setting: Messaging API — automate SMS reminders to registered attendees before event.
 3.4. SendGrid
  - Feature/Setting: Mail Send API — automate email invitations, confirmations, and reminders.
 3.5. Mailchimp
  - Feature/Setting: Automated Campaigns — send automated event notifications to mailing list segments.
 3.6. Zoom
  - Feature/Setting: Meetings API — automate virtual talk creation and registrant follow-ups.
 3.7. Slack
  - Feature/Setting: Scheduled Messages — automate reminders to staff or volunteer channels.
 3.8. Facebook Events
  - Feature/Setting: Graph API — automate event creation, RSVP syncing, and reminder posts.
 3.9. Eventbrite
  - Feature/Setting: Events API — automate event posting, ticketing, and RSVP reminders.
 3.10. Salesforce
  - Feature/Setting: Workflow Automation — create automated outreach and reminders for contacts.
 3.11. HubSpot
  - Feature/Setting: Sequences — automate follow-ups and feedback requests for attendees.
 3.12. Trello
  - Feature/Setting: Calendar Power-Up — automate card creation for event tasks and deadlines.
 3.13. Asana
  - Feature/Setting: Automated Tasks — schedule reminders/assignments for event staff.
 3.14. Microsoft Teams
  - Feature/Setting: Scheduled Messages — automate notifications and reminders to staff channels.
 3.15. ZoomInfo
  - Feature/Setting: Contact Enrichment — automate audience segmentation for personalized reminders.
 3.16. WhatsApp Business via Twilio
  - Feature/Setting: API — automate WhatsApp reminders for talks directly to registrants.
 3.17. Discord
  - Feature/Setting: Webhook messages — automate talk announcements to community servers.
 3.18. Google Forms
  - Feature/Setting: Responses API — automate attendee registration and follow-up reminders.
 3.19. Airtable
  - Feature/Setting: Automations — automate attendance tracking and feedback surveys.
 3.20. Typeform
  - Feature/Setting: Webhooks — automate event sign-up flows and post-event follow-up.
 3.21. Outlook Mail
  - Feature/Setting: Automated flows — automate sending confirmations, reminders, and surveys.
 3.22. Zapier
  - Feature/Setting: Multi-step Zaps — automate cross-platform scheduling, reminders, and feedback automating entire workflow.

Benefits

 4.1. Automating event promotion and reminders reduces manual workload for staff.
 4.2. Automated reminders ensure higher attendance rates and reduced no-shows.
 4.3. All reminders and updates are standardized, ensuring information accuracy.
 4.4. Automator enables personalized communications across multiple platforms.
 4.5. Automated feedback collection drives post-event insights and audience engagement.
 4.6. Automation provides error-free synchronization of event data across museum systems.
 4.7. Automatable workflows accelerate internal communications and public outreach.