Session reminder automation

Purpose

1. Automatedly remind community members, students, or families about upcoming puppet theater educational or outreach sessions, ensuring maximum attendance and engagement.

2. Automate session RSVP confirmations, cancellations, and follow-up communications.

3. Automates synchronization of session data from booking/calendar systems to notification platforms.

4. Enable entirely automatable engagement workflows for instructors and participants before and after sessions.

Trigger Conditions

1. Automation triggers upon new session creation in booking/calendar applications.

2. Automates reminders based on preset intervals (e.g., 24 hours and 1 hour before session start).

3. Automation via update of session details or attendee list.

4. Automated RSVP deadline reminders.

Platform Variants

1. Twilio SMS

- Feature: Automate SMS reminders
- Setting: Configure API to send SMS on session date/time pre-set.

2. SendGrid

- Feature: Automate email notifications
- Setting: Use SendGrid Mail Send API for automated session reminders.

3. Google Calendar

- Feature: Automated calendar invites and event reminders
- Setting: Use Calendar API to automate invite emails and reminders.

4. Outlook 365

- Feature: Automated email/calendar reminders
- Setting: Automate events with the Outlook Calendar API.

5. WhatsApp Business API

- Feature: Automated WhatsApp notifications
- Setting: Configure API for automated message sending at set intervals.

6. Slack

- Feature: Automated team reminders
- Setting: Use Slack API to automate direct messages to group/channel members.

7. Microsoft Teams

- Feature: Automated meeting reminders
- Setting: Configure Teams API for automating group message notifications.

8. Zoom

- Feature: Automated meeting reminders
- Setting: Automate webinar/session notifications via Zoom API.

9. Eventbrite

- Feature: Automated event email reminders
- Setting: Use Eventbrite API to automate pre-and post-event emails.

10. Facebook Messenger Platform

- Feature: Automated direct message reminders
- Setting: Automate via Messenger Send API for outreach messaging.

11. Mailchimp

- Feature: Automated email campaign reminders
- Setting: Automate schedule and trigger campaigns via Mailchimp API.

12. HubSpot CRM

- Feature: Automated contact reminders
- Setting: Automate emails/activity reminders by using workflow automator.

13. Salesforce

- Feature: Automated communication workflows
- Setting: Use Salesforce Flow to automate reminder tasks and emails.

14. ActiveCampaign

- Feature: Automated email/SMS workflows
- Setting: Use automations to trigger messages based on session schedule.

15. Calendly

- Feature: Automated session reminders
- Setting: Automate follow-up communications via Calendly Workflows API.

16. ZoomInfo

- Feature: Automated contact info sync for reminders
- Setting: Sync attendee emails, automate reminders via API.

17. Airtable

- Feature: Automated database-driven reminders
- Setting: Use Automation scripts to trigger notification emails/SMS.

18. Zapier

- Feature: Automate cross-platform reminders
- Setting: Automate multi-step workflows with integrated apps for reminders.

19. Pabbly Connect

- Feature: Automated multi-channel reminder workflows
- Setting: Configure workflow triggers for scheduled reminders.

20. SMSAPI

- Feature: Automated SMS notification
- Setting: Use SMSAPI's Send Message API for bulk or scheduled session reminders.

21. Google Chat

- Feature: Automated group chat reminders
- Setting: Use Chat API for bot-driven scheduled notifications.

Benefits

1. Automates repetitive reminder work, saving staff time.

2. Automation boosts attendance rates through timely notifications.

3. Initiates automatable follow-ups and feedback requests post-session.

4. Automates multi-channel delivery to reach more participants.

5. Automated communication reduces administrative errors and omissions.

6. Increases community engagement via automation consistency.

7. Improves tracking and reporting on outreach participation by automating data flows.

8. Ensures accessibility using automated SMS, email, and chat reminders.