Automation of event registration for educational programs

Purpose

1. Automate event registration workflows for educational programs targeting schools, veteran groups, and the local community in the Army museum context.

2. Streamline multi-channel registration intake, notification, confirmation, reminders, CRM data insertion, and attendance tracking.

3. Automate distribution of educational materials and post-event feedback forms.

4. Enhance outreach via automating invitations and personalized communications to local schools and partners.

5. Automate data analytics on participant demographics and engagement for future planning.

Trigger Conditions

1. New registration submitted through website form or landing page.

2. Direct email inquiry or RSVP detected.

3. SMS registration keyword received.

4. Scheduled outreach campaigns initiated.

5. Staff manually adds attendee to a shared list.

Platform Variants

1. Typeform

• Feature/Setting: automate form submission webhook integration to initiate workflows.
  

2. Google Forms

• Feature/Setting: automate form submission triggers via Apps Script to Google Sheets and notifications.
  

3. Microsoft Power Automate

• Feature/Setting: event-triggered flows with SharePoint Forms and Teams alerts.
  

4. Salesforce

• Feature/Setting: automate web-to-lead setup and event campaign management API.
  

5. HubSpot

• Feature/Setting: automate registration via forms and the Lists/Workflows API.
  

6. Eventbrite

• Feature/Setting: automate registration event webhooks and API for attendance tracking.
  

7. Mailchimp

• Feature/Setting: automated new user triggers to add registrants to an audience/newsletter.
  

8. SendGrid

• Feature/Setting: automate transactional email confirmation with the Send Mail API.
  

9. Twilio

• Feature/Setting: SMS keyword-triggered automation via SMS webhook.
  

10. Zapier

• Feature/Setting: multi-app automator flows linking forms to email, SMS, and CRMs.
  

11. Airtable

• Feature/Setting: automate new record triggers and base updates for registration logs.
  

12. Slack

• Feature/Setting: automate notifications to channels on new attendee registration using webhooks.
  

13. Trello

• Feature/Setting: automate card creation for each registration using API or Power-Ups.
  

14. Intercom

• Feature/Setting: automate live chat registration onboarding flows with outbound messages.
  

15. ActiveCampaign

• Feature/Setting: automate contact addition and automated drip campaigns for registrants.
  

16. Calendly

• Feature/Setting: automate event registration and confirmation with Calendar API/webhooks.
  

17. Facebook Events API

• Feature/Setting: automate guest list sync and messaging for online campaigns.
  

18. Google Calendar

• Feature/Setting: automate event creation on new registrant via Calendar API.
  

19. Notion

• Feature/Setting: automate database page creation for each registration with integration API.
  

20. SurveyMonkey

• Feature/Setting: automate post-event feedback form triggers linked to registration completion.
  

Benefits

1. Automates intake, confirmation, and follow-up for event attendees.

2. Automator ensures event data is centralized and accessible.

3. Automated systems decrease human errors and speed up registrations.

4. Automating communications ensures timely reminders and maximizes attendance.

5. Automate analytics on attendee engagement for better educational outreach.

6. Automatedly deliver educational resources, confirmations, and logistics to registrants.

7. Enables scalable, automatable community engagement for Army museum educational programs.