Leave request and approval workflow automation

Purpose

1. Automatedly streamline, monitor, and manage employee leave requests and approval processes for army & navy surplus shop staff, minimizing manual tracking, delays, and errors.

2. Automates notification, supervisor decision-making, balance calculation, and record update for military surplus retail workforce management.

3. Automating compliance with policy, improves scheduling accuracy, and prevents operational disruptions in employee shift planning.

4. Automator supports real-time analytics and reporting for HR and management, enhancing workforce automatable oversight.

Trigger Conditions

1. Employee submits a digital leave request via email, webform, or app.

2. Manager or supervisor receives automated notification for approval/rejection.

3. Scheduled workflow trigger based on new entry in leave request system.

4. Automation triggers if balance thresholds, policy violations, or conflicts detected.

5. Automated post-approval or denial notification, and HR record update.

Platform Variants

1. Microsoft Power Automate

• Feature/Setting: Automate leave request from SharePoint Form to Teams for approval using "When an item is created" trigger & "Start and wait for an approval" action.
  

2. Google Workspace

• Feature/Setting: Automating Google Form responses to Google Sheets, Gmail notifications, and Apps Script for workflow.
  

3. Zapier

• Feature/Setting: Automate workflow between Google Forms/Sheets, Slack, and Outlook; use "New spreadsheet row" trigger, "Send Slack channel message" action.
  

4. Slack

• Feature/Setting: Configure Workflow Builder to automate leave request form, route to manager, and automated message on approval/denial.
  

5. BambooHR

• Feature/Setting: Use "Time Off Request API" to automate new leave request entries and approval automation.
  

6. Workday

• Feature/Setting: Integrate "Request Time Off API" with automated approval routing and calendar block automation.
  

7. Kronos Workforce Ready

• Feature/Setting: Automate leave requests using "Leave of Absence API" and schedule update functions.
  

8. ADP

• Feature/Setting: Automates via "Time Off Request API" and automate notification to employees and supervisors.
  

9. Monday.com

• Feature/Setting: Automate item creation in "Leave Tracker" board; set automation to notify manager for approval task.
  

10. ServiceNow

• Feature/Setting: Catalog Item for Leave, automate approval with "Flow Designer" and notify via email/SMS.
  

11. Asana

• Feature/Setting: Automate leave requests with "Project Form Integration" and custom rules to assign approval tasks.
  

12. Trello

• Feature/Setting: Use "Butler Automation" to automate card creation from leave request form and route for approval.
  

13. SAP SuccessFactors

• Feature/Setting: Time Off Workflow automation, configure Approval Process and auto-update employee profile.
  

14. Oracle HCM Cloud

• Feature/Setting: Automate Time Off approval using HCM Approval Workflow settings and automate notification to HR.
  

15. Freshteam

• Feature/Setting: Automates leave application form and customizable approval flow via "Time Off Automation" settings.
  

16. Gusto

• Feature/Setting: "Paid Time Off" automation, configure policy rules, and automate approvals email sequence.
  

17. Zoho People

• Feature/Setting: Automate through "Leave Form/Workflow Automation," auto-notify and record.
  

18. Atlassian Jira

• Feature/Setting: Automate Service Desk "Leave Request Issue" automation rule for routing and SLA.
  

19. Salesforce

• Feature/Setting: Use Salesforce Flow to automate leave request object creation, approval routing, and task updating.
  

20. DocuSign

• Feature/Setting: Automate leave approval signature request and document routing with "PowerForms" and "Workflow."
  

21. Okta

• Feature/Setting: Authenticate user and automate SSO-based leave request workflow initiation and response logging.
  

22. Twilio

• Feature/Setting: Automate leave request submission and approval notifications via programmable SMS/WhatsApp messaging API.
  

23. SendGrid

• Feature/Setting: Automate transactional emails for leave request and approval statuses using "Mail Send API."
  

Benefits

1. Automates faster, error-free request and approval cycles in employee shift management.

2. Reduces manual HR intervention; improved compliance and data integrity through automation.

3. Enables automating employee communication and transparency with real-time notifications.

4. Empowers managers with actionable insights, automating balanced scheduling and preventing coverage gaps.

5. Minimizes risk of lost or overlooked requests via end-to-end workflow automation.

6. Elevates staff satisfaction by providing a seamless, automatable leave management experience.