Automatic age and eligibility verification

Purpose

1.1. Ensure applicants for after-school programs meet age and eligibility requirements instantly during enrollment.
1.2. Minimize manual staff workloads by automating verification against set criteria.
1.3. Integrate directly into online registration flows with real-time checks.
1.4. Prevent ineligible or incorrect submissions through automated enforcement of program rules.
1.5. Improve data consistency, audit readiness, and compliance with legal/industry mandates.

Trigger Conditions

2.1. Submission of new enrollment or registration form by applicant/guardian.
2.2. Upload or entry of date of birth or personal information in registration portal.
2.3. Update of applicant record with age-relevant fields.
2.4. API/webhook event upon saving new applicant data.
2.5. Scheduled or bulk verification of multiple applicants in registration batch.

Platform Variants

3.1. Salesforce
• Feature/Setting: Flow Builder — automate “Age Validation” on registration object, trigger with “Record Created” event.
3.2. Zapier
• Feature/Setting: Formatter → “Date Calculation” for age, Conditional paths for eligibility logic in Zaps.
3.3. Microsoft Power Automate
• Feature/Setting: Trigger on “Form Submission,” use “Calculate Age” expression, run eligibility check in conditional branch.
3.4. Google Apps Script (Google Forms/Sheets)
• Feature/Setting: Script on Form submit, calculate age from date of birth, set cell comment/flag if out of range.
3.5. AWS Lambda
• Feature/Setting: API trigger, Node.js/Python function reads DOB, returns eligibility status via JSON.
3.6. Azure Logic Apps
• Feature/Setting: “When a new response is submitted” trigger, condition block checks calculated age.
3.7. Integromat (Make)
• Feature/Setting: Watch Form Submission module, Date & Time tools for age, filter module for eligibility.
3.8. Workato
• Feature/Setting: Recipe triggered by “New Form Entry,” add “Formula” step for age, conditional logic for eligibility.
3.9. Okta
• Feature/Setting: Lifecycle policy with “Minimum/Maximum Age Rule” for user registration via SCIM API.
3.10. Auth0
• Feature/Setting: Rules engine, custom rule script to validate age at signup; use Management API for account action.
3.11. DocuSign
• Feature/Setting: PowerForms with Data Validation on DOB, custom workflow triggers completion notification only if eligible.
3.12. Formstack
• Feature/Setting: Smart Data Routing, use Conditional Logic to check respondent’s age and show/hide follow-up steps.
3.13. Typeform
• Feature/Setting: Logic Jump on age field, exclusion path for ineligible responses, webhook pushes results to backend.
3.14. Jotform
• Feature/Setting: Form Calculation widget, conditional emails/notifications triggered by eligibility verdict.
3.15. Cognito Forms
• Feature/Setting: Calculation field for age, Show/Hide Next Page or submit button based on range match.
3.16. Airtable
• Feature/Setting: Formula field for age, filtered view for eligible vs. ineligible, automation script to flag records.
3.17. HubSpot
• Feature/Setting: Workflow triggered on form submit, custom property for age range, sends internal alert if failed.
3.18. Google Cloud Functions
• Feature/Setting: API endpoint receives DOB, Python code validates, responds with eligibility boolean.
3.19. Plaid
• Feature/Setting: Identity verification, endpoint returns verified DOB, integrate with eligibility check logic.
3.20. Onfido
• Feature/Setting: API endpoint for Age Check, trigger verification flow as soon as application is created.

Benefits

4.1. Reduce manual review errors, speeding up processing time.
4.2. Enforce strict eligibility standards at all registration sources.
4.3. Immediate feedback to applicants, preventing wasted effort.
4.4. Easy audit trail for compliance; fully automated and logged.
4.5. Scalable across multiple programs, sites, and registration volumes.