Integration with student information databases

Purpose

1.1. Automatically transfer, synchronize, and maintain up-to-date student records—including enrollment, registration, attendance, and emergency contacts—between after-school program management systems and educational institution student information databases for compliance, accurate billing, streamlined reporting, and real-time student monitoring.
1.2. Reduce manual entry, speed up onboarding, enhance data reliability, improve security, and allow seamless updates for guardians, teachers, and administrators.

Trigger Conditions

2.1. New student enrollment or registration in after-school platform or SIS.
2.2. Updates to student contact, medical, or pick-up information.
2.3. Scheduled daily/weekly synchronization or batch import/export.
2.4. Manual administrator-triggered sync request.
2.5. API webhook events for changes detected in SIS or after-school software.

Platform Variants

3.1. PowerSchool SIS
• API: /ws/v1/student
• Configure OAuth, poll for new/updated students, POST/PUT endpoint to sync.

3.2. Skyward
• Feature: Student REST API
• Configure endpoint /students, use GET/PUT methods for data migration.

3.3. Infinite Campus
• API: OneRoster or custom XML import
• Connect via OneRoster API endpoints for rosters, user demographic sync.

3.4. Blackbaud Education Management
• Feature: SKY API /students
• Register app, set up webhook for student updates.

3.5. FACTS SIS
• API: RESTful Integration API
• Configure GET /api/students/all, process additions and updates.

3.6. Alma SIS
• API: /v2/students
• Apply API Key, schedule daily GET/POST for record sync.

3.7. SchoolRunner
• Feature: Students API Endpoint
• Utilize GET/PUT for registrations, automate on data change.

3.8. Synergy SIS
• Feature: API Integration
• Use /api/students endpoint, configure event-driven data pulls.

3.9. QuickSchools
• API: /api/students
• Use Basic Auth, enable GET/PUT for new enrollment events.

3.10. EZCare
• Feature: Public API
• Connect using /api/v2/children, handle updates via webhooks.

3.11. Procare
• Integration: REST API
• Use /children and /enrollments endpoints, poll for changes.

3.12. Brightwheel
• API: Partner Student Sync
• Configure push to partner/student endpoint with secured token.

3.13. ChildPilot
• Feature: API access to child records
• Set scheduled batch data pulls via secure REST endpoint.

3.14. Salesforce Education Cloud
• Feature: Data Integration API
• Use REST/SOAP contacts and case objects, map student info fields.

3.15. Microsoft Dynamics 365 Education Accelerator
• API: Data entities for Students
• Configure power automate flows on student entity events.

3.16. Google Sheets (for CSV sync)
• API: Sheets API
• Use automated import from CSV webhook, schedule daily sync.

3.17. ClassDojo
• Feature: API for Student Data
• Apply API token, post JSON updates when registration forms are completed.

3.18. Active Network
• API: ActiveNet Student Import
• Configure SFTP automated file drop or API POST to /students.

3.19. CampDoc
• Feature: Student Data API
• Use scheduled API GET calls for roster synchronization.

3.20. Jotform
• API: Webhook for new form submissions
• Configure auto-push of registration data to SIS import endpoint.

3.21. API/Integration Platform (e.g., Zapier, Make, Workato)
• Feature: Webhook and HTTP modules
• Listen to SIS changes and push payloads to after-school CRM.

Benefits

4.1. Eliminates duplicate entry and human error.
4.2. Real-time, up-to-date student rosters for safety and compliance.
4.3. Accelerates student onboarding and program access.
4.4. Enables dynamic reporting/grant compliance with unified data.
4.5. Enhances parent satisfaction via faster, transparent registration.
4.6. Ensures data security and privacy through standardized API access.
4.7. Reduces IT workload by automating labor-intensive manual processes.