Collect and collate performer requirements/riders

Purpose

1. Automate the collection, tracking, and collation of performer requirements and riders for entertainment events at arena venues.

2. Ensure all necessary technical, hospitality, and security needs from performers are captured, centralized, and shared with internal stakeholders.

3. Automate notifications, confirmations, and updates between agencies, artists, and venue operations.

4. Prevent missed requirements by automated reminders and checklists.

5. Automate document management and version control of latest performer riders, attachments, or amendments.

Trigger Conditions

1. Automated creation of a new event booking in venue CRM or calendar.

2. Automated receipt of a signed performance agreement.

3. Performer or agency submission of a requirement form via web portal or email.

4. Scheduled time-based automator prior to event date, sending reminders for missing information.

5. Automatedly detected change in rider status in document repository.

Platform Variants

1. Microsoft Forms

• Feature: Automated forms for performer requirement entry.
  
• Setting: Configure trigger on submission to push data to SharePoint or Teams.
  

2. Google Forms

• Feature: Automated collaborative data collection.
  
• Setting: Use Apps Script API to automate sheet and calendar integration.
  

3. JotForm

• Feature: Automate customizable requirement form collection.
  
• Setting: Automate webhook or API for instant notifications.
  

4. Typeform

• Feature: Automatedly engage performers for detailed rider forms.
  
• Setting: Use API to automate data delivery to Slack or Airtable.
  

5. DocuSign

• Feature: Automate e-signature on formal requirement docs.
  
• Setting: Automated callback on document completion.
  

6. Adobe Sign

• Feature: Automates digital document collection and tracking.
  
• Setting: API automation for storing signed riders.
  

7. Dropbox

• Feature: Automates storage and sharing of rider documents.
  
• Setting: Automated folder creation on new event booking.
  

8. Google Drive

• Feature: Automate rider doc versioning and access rules.
  
• Setting: Automate file uploads and permission updates.
  

9. Airtable

• Feature: Automates collating structured requirements database.
  
• Setting: Sync form entries using API automator.
  

10. Salesforce

• Feature: Automate performer profile and rider history tracking.
  
• Setting: Use Process Builder/Flow to automatedly trigger tasks.
  

11. Monday.com

• Feature: Automatable task boards for requirements fulfillment.
  
• Setting: Automate item creation from form input API.
  

12. Asana

• Feature: Automate requirements checklists and deadlines.
  
• Setting: Automator API for auto-updates and reminders.
  

13. Slack

• Feature: Automate notifications to internal teams.
  
• Setting: Use Incoming Webhooks to post instant updates.
  

14. Teams

• Feature: Automate automated alerts and file sharing.
  
• Setting: Power Automate for posting new requirements.
  

15. Zendesk

• Feature: Automate performer support tickets.
  
• Setting: API automation to generate tickets from form data.
  

16. Trello

• Feature: Automate requirements cards creation.
  
• Setting: Use Power-Ups and webhook to automate status moves.
  

17. Eventbrite

• Feature: Automate performer onboarding checklist.
  
• Setting: Data export API for rider sync.
  

18. Zapier

• Feature: Cross-platform automation between apps.
  
• Setting: Zaps for automated data flow and reminders.
  

19. HubSpot

• Feature: Automate contact records and requirement logs.
  
• Setting: Workflow automator for tracking rider status.
  

20. Smartsheet

• Feature: Automate centralized requirement status dashboard.
  
• Setting: Use automated update requests feature.
  

21. Box

• Feature: Automate secure file management of riders.
  
• Setting: API automator for file version tracking.
  

22. Quickbase

• Feature: Automate custom workflow for performer info collection.
  
• Setting: Pipeline automation to update requirements.
  

Benefits

1. Automatedly eliminates manual follow-up with performers and agents, saving time.

2. Automates accurate, centralized record-keeping with full version control.

3. Reduces risk of missed technical or hospitality requirements through automated reminders.

4. Improves communication by automating timely updates across teams and stakeholders.

5. Enables automatable audits and compliance checks for complex arena events.

6. Accelerates event readiness by automating workstreams from booking to performance day.