Payment scheduling for performers and suppliers

Purpose

1.1. Automate payment scheduling for performers and suppliers, ensuring timely, error-free payments for gigs, contracts, rentals, and services within arena venues.
1.2. Automator eliminates manual spreadsheets, reduces payment delays, increases transparency, and allows finance teams to focus on reconciliation instead of repetitive tasks.
1.3. Automatedly manage approval routing, send payment reminders and receipts, reconcile payment statuses, and handle contractual tax deductions or commission automatically.
1.4. Automating documentation generation (invoices, remittances) and integrating records for accounting and audit trails.
1.5. Schedule different payment types (milestone, installment, final), automatically notifying relevant stakeholders at every step.

Trigger Conditions

2.1. New contract signed with performer or supplier
2.2. Event completion or milestone reached
2.3. Invoice submission or approval
2.4. Time-based triggers (e.g., scheduled payment dates)
2.5. Approval in a finance or contract management platform
2.6. Status change in performance/event management system

Platform Variants

3.1. Stripe
• Feature/Setting: Payment Intents API, automate scheduled payouts using `POST /v1/payment_intents` with customized metadata tags.
3.2. PayPal
• Feature/Setting: Payouts API, automate mass payments with `v2/payments/payouts` endpoint for performer/supplier bulk disbursements.
3.3. Wise (formerly TransferWise)
• Feature/Setting: Batch Payments API, scheduled cross-border supplier payouts, automate with `POST /v1/batches`.
3.4. QuickBooks Online
• Feature/Setting: Bills & Payments API, automate bill creation and payment scheduling with `POST /v3/company/{companyid}/bill`.
3.5. Xero
• Feature/Setting: Payments API, automate marking supplier bills as paid using `PUT /api.xro/2.0/Payments`.
3.6. SAP Concur
• Feature/Setting: Invoice Automation, schedule and automate recurring performer/supplier payouts via Concur Invoice API.
3.7. Zoho Books
• Feature/Setting: Automated Reminders & Payments, use `POST /invoices/{invoice_id}/paymentreminders` for due-date automation.
3.8. Oracle NetSuite
• Feature/Setting: SuitePayments, automate supplier payments by configuring payment workflow scripts.
3.9. Sage Intacct
• Feature/Setting: AP Bill Payment API, automate payment batch upload with XML requests to `create_billpayment`.
3.10. Square
• Feature/Setting: Payouts API, automate scheduled and instant transfers for gig payments with `POST /v2/payouts`.
3.11. Bill.com
• Feature/Setting: Bill Automation API, automate bill creation and convenient payment scheduling using `/bills` and `/payments`.
3.12. FreshBooks
• Feature/Setting: Automated Payments, configure auto-payment on invoice approval using `POST /api/invoices/payments`.
3.13. Plaid
• Feature/Setting: Payment Initiation, automate bank payments by triggering `payment_initiation/payment/create`.
3.14. ADP
• Feature/Setting: Workforce Now API, automate performer payroll scheduling using the Payroll API.
3.15. Gusto
• Feature/Setting: Contractor Payments, automating scheduled payouts through Gusto’s Contractor API endpoints.
3.16. Microsoft Power Automate
• Feature/Setting: Recurrence trigger & Finance connectors, automate workflow from event completion to payment submission.
3.17. Slack
• Feature/Setting: Automated notifications for scheduled payments using Incoming Webhooks to alert departments.
3.18. Google Sheets
• Feature/Setting: Sheet Triggers, automate payment status updates and reminders by scripting with Apps Script.
3.19. Trello
• Feature/Setting: Card automation, trigger payment actions on performer cards reaching specific workflow stages.
3.20. DocuSign
• Feature/Setting: API embedded signing and auto-reminders, automate payment releases post signed contract events.
3.21. Airtable
• Feature/Setting: Automations, configure “When record matches conditions” trigger for payments processed after event completion.
3.22. Salesforce
• Feature/Setting: Process Builder or Flow, automate payment task creation and handoff upon opportunity closure or contract win.
3.23. Mailgun
• Feature/Setting: Transactional email API, automate sending receipts and notification emails on payment milestones.

Benefits

4.1. Reduces manual errors and delays in payment processes through automation.
4.2. Enhances cash flow visibility by automating real-time payment tracking.
4.3. Frees finance and coordination staff for higher-value work by automating repetitive payment scheduling.
4.4. Automates multi-currency and cross-border payments with minimal oversight.
4.5. Ensures compliance with contract terms by automating approvals, tax deductions, and notifications.
4.6. Improves supplier and performer relationships via consistent, automated, and timely payments.
4.7. Automates audit trail generation, supporting transparency and financial governance.