Resource allocation for backstage and tech crews

**Purpose**

1.1. Automate resource allocation for backstage and tech crews in arena venues to streamline scheduling, ensure availability, optimize labor costs, and reduce human error.
1.2. Centralizes crew assignment, shift swaps, availability confirmation, and performance task management using automated triggers and integrations.
1.3. Covers roster planning, last-minute replacements, compliance with labor limits, and live coordination through digital platforms.

**Trigger Conditions**

2.1. New event scheduling logged in venue calendar.
2.2. Crew availability update submitted via mobile app or web form.
2.3. Crew member absence notification or sick leave entry.
2.4. Last-minute changes required by event organizers or on-site managers.
2.5. Conflicts or overlaps detected in resource allocation matrix.

**Platform Variants**

3.1. Microsoft Teams
• Feature/Setting: Automate resource request form using Power Automate triggers and Teams adaptive cards.
3.2. Google Calendar
• Feature/Setting: Automator uses Calendar API to monitor event additions, update resource invites, and schedule notifications.
3.3. Slack
• Feature/Setting: Automated notifications to crew channels; workflow builder for shift confirmations.
3.4. Asana
• Feature/Setting: Automated task assignment via API to specific crew members per event.
3.5. Trello
• Feature/Setting: Automate crew shift cards creation/movement using Butler rules on board events.
3.6. ADP Workforce Now
• Feature/Setting: API-driven shift scheduling and payroll data synchronization.
3.7. Zoom
• Feature/Setting: Automate scheduling of production meetings; API triggers based on event dates.
3.8. Twilio SMS
• Feature/Setting: Automated SMS shift reminders and urgent vacancy alerts via Programmable Messaging API.
3.9. SendGrid
• Feature/Setting: Email workflows for confirmations, automated rotas, and last-minute notifications.
3.10. Monday.com
• Feature/Setting: Board automations for shift status, timeline management using Monday Apps framework.
3.11. SAP SuccessFactors
• Feature/Setting: Custom workflow automates compliance checks on work hour allocations.
3.12. Smartsheet
• Feature/Setting: Resource allocation sheet automation and alerts via Smartsheet API triggers.
3.13. Salesforce
• Feature/Setting: Service Cloud workflow automates assignment cases for crew requests.
3.14. Workday
• Feature/Setting: Automates crew profile updates and time-off requests approval triggered by allocation needs.
3.15. Jira
• Feature/Setting: Ticket automation for tech issue assignments related to event prep.
3.16. Zapier
• Feature/Setting: Multi-app workflow automation for resource booking across scheduling and messaging tools.
3.17. Airtable
• Feature/Setting: Automated base updates and notifications for resource assignment changes.
3.18. BambooHR
• Feature/Setting: Automator updates crew records and triggers availability requests.
3.19. Discord
• Feature/Setting: Automated crew alerts and check-ins using webhook bots.
3.20. Eventbrite
• Feature/Setting: API automation to sync event schedules and require backstage resource allocation.

**Benefits**

4.1. Automates repetitive allocation tasks, saving time and reducing errors.
4.2. Ensures real-time crew availability and response through integrated automators.
4.3. Enables instant reallocation in emergencies for uninterrupted event delivery.
4.4. Improves communication with automated notifications, reminders, and status updates.
4.5. Automating compliance minimizes legal risks related to labor regulations.
4.6. Reduces operational overhead by leveraging cross-platform automatable workflows.
4.7. Allows scalable, automatedly managed resource pools for multiple, simultaneous arena events.