Scheduling facility cleaning/prep notifications

**1. Purpose**

1. Automate scheduling and dispatch of facility cleaning and preparation notifications to ensure safety, compliance, and readiness for archery practice or competitions.

2. Automate reminders for janitorial staff, track maintenance tasks completion, and systematically inform managers or volunteers.

3. Improve operational efficiency by automating checklists, shift assignment, and compliance reporting.

4. Provide an auditable trail of all automatable notifications for health and safety records audits.

5. Enhance member satisfaction by automating updates on facility status post-cleanup or prep work.

**2. Trigger Conditions**

1. Automate schedule based on predetermined intervals (daily, weekly, event-based).

2. Triggers can include calendar events (bookings), manual manager submission (urgent cleanups), IoT sensor alerts (unusual usage), or checklist completion status change.

3. Automation can initialize via club management system, Google Calendar event, or as a result of a maintenance ticket submission.

**3. Platform Variants**

1. Google Calendar

• Feature: Calendar event triggers; configure via Google Calendar API watch events for any scheduled facility usage.
  

2. Outlook/Office 365

• Feature: Automated event creation; setup using Graph API to watch for facility bookings.
  

3. Twilio SMS

• Feature: Automated SMS dispatch; configure via Messages API with scheduled notification templates for cleaners.
  

4. SendGrid

• Feature: Automated email notifications; use SendGrid Mail API to send cleaning reminders and confirmations.
  

5. Slack

• Feature: Automated channel or direct message; use Slack API's chat.postMessage to alert cleaning teams.
  

6. Microsoft Teams

• Feature: Automated Teams notification; configure with Teams Bot Framework to send scheduled messages.
  

7. WhatsApp Business API

• Feature: Automate WhatsApp message delivery; use WhatsApp Cloud API to send shift reminders.
  

8. Zoom (for conferences/instructions)

• Feature: Meeting reminders for cleaning briefings; schedule with Zoom API meetings.create and send invitations.
  

9. Trello

• Feature: Automated card creation/checklist for each cleaning task; use Trello API to auto-create and monitor card status.
  

10. Asana

• Feature: Automate task assignment for cleaning; configure with Tasks API to auto-assign tasks on booking events.
  

11. Monday.com

• Feature: Automate item creation/update; use Monday.com API to update facility prep boards.
  

12. Salesforce

• Feature: Automated work orders for cleaning; use Salesforce Service Cloud’s Work Order object via REST API.
  

13. Zoho CRM

• Feature: Automated task creation for facility maintenance; use Zoho CRM API to trigger tasks.
  

14. Airtable

• Feature: Schedule-based automation; use Airtable Automations to run workflows on schedule or record change.
  

15. HubSpot

• Feature: Automate notifications via workflow automation; trigger based on event registration or meeting booking.
  

16. Google Sheets

• Feature: Automate row creation/updates to log cleaning activities; use Apps Script to trigger on bookings.
  

17. ServiceNow

• Feature: Automated incident/task creation; use ServiceNow Table API to generate new cleaning tasks.
  

18. JIRA

• Feature: Automate ticket workflow for facility prep incidents; use JIRA REST API for automation.
  

19. Notion

• Feature: Automate notification/action items on boards; trigger using Notion API via scheduled cron.
  

20. Mailgun

• Feature: Automate transactional emails for cleaning reminders; use Mailgun API to send on event triggers.
  

21. Zendesk

• Feature: Automate ticket creation for facility prep issues; use Zendesk API for automated ticketing.
  

22. Freshdesk

• Feature: Automate ticket creation/notifications; use Freshdesk API for scheduled or triggered cleaning requests.
  

**4. Benefits**

1. End-to-end automation prevents missed cleaning schedules and facility prep lapses.

2. Reduces manual communication and administrative burden through automator workflows.

3. Provides audit trails and compliance for health/safety reporting automatedly.

4. Boosts accountability with real-time notification and status feedback automations.

5. Enhances overall customer/member satisfaction via prompt, automated communication and maintenance transparency.

6. Enables scalability and error minimization by automating all repetitive, schedulable, or event-driven notifications related to facility management.