Purpose
1. Automate the process of resource and location booking for church events, meetings, and activities with centralized scheduling, approval, notifications, and calendar integration.
2. Ensure resources/locations are reserved without conflicts, double-booking, or manual coordination.
3. Provide automated approval routing, request tracking, and instant updates to event organizers.
4. Centralize data for reporting, analysis, and compliance within the church’s event & activity management framework.
5. Reduce the risk of miscommunication and increase operational efficiency for the Church of Jesus Christ of Latter-day Saints.
Trigger Conditions
1. Automate initiation when a member submits a resource/location booking form.
2. Automate workflow when an event is added to the church calendar.
3. Automate on modification or cancellation of booked resources.
4. Trigger automation on status update from approvals.
5. Automate reminders and notifications near event dates.
Platform Variants
1. Google Calendar API
• Feature/Setting: automate event creation/modification; sample: insert event, check resource availability using `events.insert` and free/busy endpoints.
2. Microsoft Outlook / Office 365 Graph API
• Feature/Setting: automate resource mailbox booking; configure `createEvent` in calendar API for location bookings.
3. Zoom API
• Feature/Setting: automate creation of meeting links for booked rooms; configure POST `/users/{userId}/meetings`.
4. Slack
• Feature/Setting: automate workflow with real-time notifications; configure Slack Bot to send channel alerts on booking actions.
5. Twilio SMS
• Feature/Setting: automate SMS confirmations and reminders; sample: configure Programmable Messaging to send notifications.
6. Microsoft Teams
• Feature/Setting: automate event posting to channels; use webhook or Teams Graph API to post updates.
7. Asana
• Feature/Setting: automate creating project tasks for each booking with Asana Tasks API.
8. Zapier
• Feature/Setting: automate multi-app workflows for bookings, approvals, and reminders.
9. Salesforce
• Feature/Setting: automate lead/case object for booking requests; set up Process Builder/Flow automation for approvals.
10. Google Forms
• Feature/Setting: automates intake of booking requests; trigger backend automation on form submission.
11. DocuSign
• Feature/Setting: automate agreement routing for facility use approvals; configure Envelopes API for request signatures.
12. SignNow
• Feature/Setting: automate electronic approval of booking agreements; use Template Filling API.
13. JotForm
• Feature/Setting: automate collection and forwarding of booking requests; configure webhook on form submission.
14. Trello
• Feature/Setting: automate task cards for upcoming bookings; create card on booking via API.
15. Monday.com
• Feature/Setting: automate boards for booking status tracking; use API to create/update pulse data.
16. Google Sheets
• Feature/Setting: automate log of all bookings; append row on each submission for tracking.
17. Airtable
• Feature/Setting: automate database of resources and bookings; use API to add or update records.
18. Eventbrite
• Feature/Setting: automate creation of public/private event listings; use POST `/events/` endpoint.
19. Notion
• Feature/Setting: automate database for booking history, approvals, and event notes; use Notion API to append data.
20. Mailchimp
• Feature/Setting: automate booking campaign communications; trigger audience updates via API.
21. HubSpot
• Feature/Setting: automate CRM activity for booking-related communication; use Engagements API.
22. Calendly
• Feature/Setting: automate availability & self-booked slots; configure webhook for event creation.
23. ClickUp
• Feature/Setting: automate task management for booking follow-ups; use create task endpoint.
24. Basecamp
• Feature/Setting: automate schedule posting and real-time updates; use Basecamp API to add events/messages.
Benefits
1. Automates booking validation, prevents double-booking, and increases time-efficiency.
2. Automator-driven workflow reduces human error and the required staff for manual scheduling.
3. Automated notifications keep members informed and improve experience.
4. Automation centralizes data, aiding compliance, record-keeping, and analytics.
5. Resource utilization is automatedly tracked for strategic decisions.
6. Automatable processes ensure scalability across multiple church locations and events.
7. Approvals and reminders are automated for every stakeholder, driving transparency and accountability.
8. Integrating automation into church management enhances engagement, reduces administrative load, and accelerates event coordination.
Event & Activity Management