Post-event appreciation and photo sharing

Purpose

1.1 The automation ensures all parents, guardians, and staff receive prompt post-event appreciation messages and digital photo albums, automating and standardizing engagement after kindergarten events.
1.2 Automates the process of distributing event highlights and expressions of gratitude, reinforcing community and transparency.
1.3 Supports automated sharing of curated event photos with appropriate permissions, reducing manual communication effort and error.
1.4 Facilitates automated tracking and compliance for digital parental consent for photo sharing.
1.5 Enhances parent-school relations by automating timely, personalized, and secure communications.

Trigger Conditions

2.1 Scheduled event conclusion timestamp or manual event completion flag triggers the automation.
2.2 Upload of official event photos to designated storage autostarts the sequence.
2.3 Availability or update in participant list triggers sorting and segmentation for message delivery.
2.4 Parental consent status automatedly validated before sending photos.
2.5 Event feedback form publication triggers follow-up reminders automatically for non-responders.

Platform Variants

3.1 Gmail API
• Feature/Setting: send automated personalized thank-you emails; configure OAuth API credentials; draft templates with {parent_name} and photo gallery links.
3.2 Google Drive API
• Feature/Setting: automate photo folder sharing after photo upload, set viewing permissions via Drive API share endpoint.
3.3 Twilio SMS
• Feature/Setting: configure SMS automation to send post-event appreciation text containing album links; authenticate Twilio credentials.
3.4 SendGrid
• Feature/Setting: automate batch email delivery with dynamic templates; API key and environment variable setup.
3.5 Microsoft Outlook Graph API
• Feature/Setting: automate appreciation email scheduling with attachment/photo preview; set Azure AD OAuth flow.
3.6 Slack API
• Feature/Setting: automate announcement in staff/parent channels; configure Bot User OAuth Token method.
3.7 WhatsApp Business API
• Feature/Setting: automate multimedia WhatsApp messages; configure business template approval and webhook listener.
3.8 Facebook Messenger API
• Feature/Setting: share photos and thanks via automated Messenger bots; configure Page Access Token and template flow.
3.9 Telegram Bot API
• Feature/Setting: automate event album posts to parent Telegram groups; set bot token and group ID for automated push.
3.10 Mailchimp Transactional
• Feature/Setting: send automated follow-up emails with photo download links; configure API key and merge variable fields.
3.11 Dropbox API
• Feature/Setting: automate photo album creation and share invites; configure app credentials and selective sharing.
3.12 OneDrive API
• Feature/Setting: automate upload and link sharing workflow using delegated permissions and share endpoint API.
3.13 SmugMug API
• Feature/Setting: create password-protected galleries and automate link emailing; authenticate via OAuth.
3.14 Zapier Webhooks
• Feature/Setting: automate workflows across cloud apps by receiving webhook when event is marked finished and triggering flows.
3.15 Salesforce Marketing Cloud
• Feature/Setting: automate thank-you campaigns and personalized photo delivery using Journey Builder API event triggers.
3.16 HubSpot Workflows
• Feature/Setting: automate email task, segmentation, and status tracking with workflow triggers tied to event tags.
3.17 Constant Contact
• Feature/Setting: automate event follow-ups with smart lists and scheduled email campaigns.
3.18 Eventbrite API
• Feature/Setting: export attendee list post-event and automate personalized thank-yous; integrate with webhook on event conclusion.
3.19 Airtable Automations
• Feature/Setting: automate filtered views for parents with consent and trigger outgoing emails using scripting block.
3.20 Canva API
• Feature/Setting: automate creation of event-specific appreciation graphics and distribute images via APIs based on assigned recipients.
3.21 Typeform Webhooks
• Feature/Setting: use completion of feedback form to automatically trigger a personalized thank-you message with embedded photos.
3.22 Intercom API
• Feature/Setting: automate in-app and email messaging to parents with post-event updates and photos.
3.23 Zapier Gmail Integration
• Feature/Setting: automate photo sharing by using event triggers to send batch-curated emails through Gmail integration.
3.24 Google Photos API
• Feature/Setting: automate the creation and sharing of event albums, leveraging API-tied permissions and album invites.
3.25 WeTransfer API
• Feature/Setting: automate large photo bundle sharing, configure transfers and recipient lists dynamically via API.

Benefits

4.1 Maximizes time-saving by automating repetitive manual appreciation and photo sharing tasks.
4.2 Reduces risk of human error and ensures all parents are systematically engaged after every event.
4.3 Automated messaging ensures consistent, timely appreciation, increasing parental satisfaction and trust.
4.4 Streamlined photo distribution automates compliance with privacy and consent standards.
4.5 Strengthens home-school partnership by automating prompt, transparent communication and highlights of school culture.