Event and Ceremony CoordinationPurpose
1.2. Enable automated notifications, booking approvals, reminders, calendar synchronization, waitlisting, and conflict avoidance for Buddhist temple spaces.
1.3. Automates event coordination across monks, event organizers, temple management, and visiting practitioners—ensuring up-to-date resource availability and optimized allocation.
Trigger Conditions
2.2. Event registration on temple website.
2.3. Resource or room update in master calendar.
2.4. Incoming call or SMS requesting resource.
2.5. Scheduled ceremony or class needing resource assignment.
2.6. Update from third-party event platforms (e.g., Eventbrite).
2.7. Manual entry from temple staff into booking system.
2.8. Cancellation, change, or completion of an existing booking.
Platform Variants
• Feature/Setting: automate resource calendar creation, automated event booking, automated notifications via Google Calendar API—set OAuth2 credentials for write access.
3.2. Microsoft Outlook/365 Calendar API
• Feature/Setting: automate resource booking endpoints, integrate automated approval workflows—register temple resources and use delegated permissions.
3.3. Zoom API
• Feature/Setting: automate room-based online session creation for hybrid events—set up automated event scheduling and links.
3.4. Twilio SMS
• Feature/Setting: automate SMS notifications, confirmations, and reminders—configure SMS send/receive triggers.
3.5. SendGrid
• Feature/Setting: automate templated email sends for confirmations and reminders—configure automation in sender authentication and email templates.
3.6. Doodle API
• Feature/Setting: automate poll creation for choosing ceremony timings—integrate group polling endpoints.
3.7. Calendly API
• Feature/Setting: automate self-service resource scheduling—configure resource-linked scheduling link and use webhook callbacks.
3.8. Acuity Scheduling API
• Feature/Setting: automate event and resource slot management—configure API to create appointment types and availability.
3.9. Zapier Webhooks
• Feature/Setting: automate triggers connecting forms, calendar updates, and communication channels—configure Zap Webhooks to call temple booking systems.
3.10. Eventbrite API
• Feature/Setting: automate event creation, attendee listing, and ticket tracking—configure webhook for booking status.
3.11. Slack API
• Feature/Setting: automate channel notifications and group alerts about booking status—configure message posting with booking updates.
3.12. Microsoft Teams Bots
• Feature/Setting: automate booking approvals and notifications—register bot and automate activity posting for event/resource management.
3.13. Salesforce Calendar/Events API
• Feature/Setting: automate event creation and linking to resource records—custom flows to update resource availability.
3.14. Asana API
• Feature/Setting: automate resource allocation tasks for ceremony planning—configure automated project creation for events.
3.15. Monday.com API
• Feature/Setting: automate room booking boards with status updates—configure webhook on new event/request.
3.16. Google Forms + Apps Script
• Feature/Setting: automate intake forms feeding directly into resource calendar with Apps Script—automated parsing and validation.
3.17. Notion API
• Feature/Setting: automate database updates for bookings—configure automated update and notification workflow.
3.18. Airtable API
• Feature/Setting: automate booking records, automated status tracking—configure forms and API for creating, updating, and triggering notifications.
3.19. Trello API
• Feature/Setting: automate board/card creation for each ceremony with resource assignments—configure webhook for status changes.
3.20. HubSpot Meetings API
• Feature/Setting: automate resource bookings embedded in external or temple website—automatedly sync appointments with temple calendar.
3.21. Miro API
• Feature/Setting: automate collaborative ceremony planning maps—configure board creation and invite automation on event confirmation.
3.22. DocuSign API
• Feature/Setting: automate digital agreements/permission slips for resource use—triggered on booking confirmation.
Benefits
4.2. Enhanced resource utilization via real-time, automated conflict detection and waitlisting.
4.3. Standardizes communications, automatedly ensuring all relevant parties are updated on booking status.
4.4. Automator workflows reduce coordination errors and double bookings.
4.5. Facilitates data-driven reports for temple management, automating insight into usage patterns and needs.
4.6. Enables seamless, automatable integration with attendee registration, staff schedules, and third-party event tools.
4.7. Automating notifications, approvals, and updates boosts community engagement and operational efficiency.