Automated sharing of event materials

Purpose

 1.1. Automate the distribution of event materials (agendas, presentations, minutes, summaries, multimedia) to participants, stakeholders, and relevant members immediately after events and meetings.
 1.2. Ensure industry stakeholders receive documentation without manual intervention, improving information flow and stakeholder engagement.
 1.3. Provide records for compliance, follow-up actions, archival, and broad dissemination across digital channels.

Trigger Conditions

 2.1. Completion of scheduled event in calendar or event management system.
 2.2. Upload of final materials to a document repository.
 2.3. Submission of feedback forms by a predefined percentage of attendees.
 2.4. Manual approval by a coordinator via internal dashboard.
 2.5. Time-based trigger (e.g., 30 minutes after event end).

Platform variants

 3.1. Google Drive
  • Feature/Setting: "New file/folder" event; configure by monitoring event-specific folder for new uploads/changes.

 3.2. Microsoft OneDrive
  • Feature/Setting: "File created/modified" webhook; configure notifications for event materials subfolders.

 3.3. Dropbox
  • Feature/Setting: "File added" webhook/API trigger; connect to team-shared folders for auto-detection.

 3.4. Box
  • Feature/Setting: "Upload event" trigger; monitor event-specific collaboration folders for new content.

 3.5. Slack
  • Feature/Setting: "Files.upload" method; auto-post PDFs to event channels or DM to attendee groups.

 3.6. Microsoft Teams
  • Feature/Setting: "Send message with attachment" API; share to meeting chat or group channels.

 3.7. Zoom
  • Feature/Setting: "Meeting ended" webhook; on end, trigger materials distribution to registrants.

 3.8. Eventbrite
  • Feature/Setting: "Event ended" webhooks; distribute content to ticket holders.

 3.9. Mailchimp
  • Feature/Setting: Use "Campaign create/send" API for post-event bulletins to segmented lists.

 3.10. SendGrid
  • Feature/Setting: "Send email" API; template-driven attachments for fast distribution.

 3.11. Twilio SMS
  • Feature/Setting: "Send MMS" API; send links or files to attendees’ phones post-event.

 3.12. WhatsApp Business API
  • Feature/Setting: "Send Document" API; deliver PDFs or media to participant numbers/groups.

 3.13. Salesforce
  • Feature/Setting: "Email to List" function; attach documents and target CRM contacts linked to the event.

 3.14. HubSpot
  • Feature/Setting: "Workflow trigger" plus email API; auto-send resources to lists tied to event registration.

 3.15. Zoho CRM
  • Feature/Setting: "Workflow rule" and "Send Email" action upon task completion/event close.

 3.16. SharePoint
  • Feature/Setting: "Document library upload" event; initiate sharing links to set groups.

 3.17. Asana
  • Feature/Setting: "Task completion" trigger; auto-upload/post files to comments in relevant projects.

 3.18. Trello
  • Feature/Setting: "Card moved to Done/Closed"; API attachment/distribution in board comments or notifications.

 3.19. Airtable
  • Feature/Setting: "Record updated/created with attachment"; trigger distribution via linked integrations.

 3.20. Notion
  • Feature/Setting: "Page updated" API; auto-share links or exports via email or chat integration.

 3.21. Monday.com
  • Feature/Setting: "Item status changed"; send materials through connected channel on task/event mark as complete.

 3.22. Webex
  • Feature/Setting: "Meeting ended" webhook; deliver resources using spaces messaging API.

 3.23. ProofHub
  • Feature/Setting: "File upload"; automate group notifications with resource link after event.

Benefits

 4.1. Removes repetitive manual follow-up, saving administrative time for staff.
 4.2. Ensures all participants promptly receive consistent and accurate information.
 4.3. Fosters greater transparency and post-event engagement with agricultural association members.
 4.4. Improves compliance and archiving for industry standards and reporting.
 4.5. Scalable for multi-event, multi-stakeholder communications with minimal supervision.