Calendar integration for automatic event reminders

Purpose

1.1. Enable seamless creation, tracking, and reminder delivery for all association events, ensuring every delegate, board member, and staff receives real-time updates and reminders for agricultural meetings, conferences, and deadlines.
1.2. Reduce manual coordination, avoid missed appointments, centralize event schedules, and integrate with industry-standard tools for maximum reach and minimum error.

Trigger Conditions

2.1. New event added or changed in association calendar.
2.2. Upcoming event approaching based on configurable reminder interval (e.g., 7 days, 1 day, 1 hour before).
2.3. RSVP or attendance status change.
2.4. Event cancellation or rescheduling.

Platform Variants

3.1. Google Calendar
• Feature/Setting: Calendar API, Events endpoint — setup webhook on event creation/update; push automated email reminders via Google Workspace.

3.2. Microsoft Outlook/Office365
• Feature/Setting: Microsoft Graph API /calendar/events; register application for delegated calendar permissions; configure automatic reminder emails.

3.3. Apple Calendar (iCloud)
• Feature/Setting: CalDAV server API; automate calendar event insertion and 'alarm' attachment for reminders.

3.4. Zoho Calendar
• Feature/Setting: Zoho Calendar API, createEvents and getEvents endpoints; automate reminders with Zoho Flow.

3.5. Salesforce Calendar
• Feature/Setting: Salesforce Events object and Process Builder/Flow to trigger automated reminder tasks and notifications.

3.6. Slack
• Feature/Setting: Google Calendar or Outlook Calendar app for Slack; configure event-based reminder messages in target channels.

3.7. Microsoft Teams
• Feature/Setting: Teams Meeting Bot, integrate with Calendar API; schedule message reminders in relevant Teams channels.

3.8. Twilio
• Feature/Setting: Programmable SMS API — send SMS reminders triggered by event APIs with custom payloads for recipient and time.

3.9. SendGrid
• Feature/Setting: Mail Send API — use templated emails for event reminders, with dynamic scheduling based on calendar triggers.

3.10. Zoom
• Feature/Setting: Zoom Meetings API; on event creation, send registrant reminder emails through Zoom’s reminder settings or API.

3.11. Asana
• Feature/Setting: Events API/Webhooks — auto-create tasks for meetings, set task reminders, and integrate with calendar feeds.

3.12. Trello
• Feature/Setting: Calendar Power-Up and Butler automation — schedule card due dates as event reminders.

3.13. Monday.com
• Feature/Setting: Automations — triggered by date columns; automatic email or dashboard reminders for event deadlines.

3.14. Notion
• Feature/Setting: Database integration; set up date properties with automated reminder queries and external calendar sync.

3.15. Airtable
• Feature/Setting: Automations — 'When record matches conditions' for event dates; trigger email or SMS reminders using integrations.

3.16. HubSpot
• Feature/Setting: Meetings API; trigger workflow emails/SMS before event date to all registrants.

3.17. Eventbrite
• Feature/Setting: Event Webhooks; schedule pre-event notices to attendees via Eventbrite’s notification features.

3.18. Calendly
• Feature/Setting: Webhooks and Reminders; automate notifications to all invitees prior to the scheduled event.

3.19. Mailchimp
• Feature/Setting: Campaign API — configure time-triggered campaigns for specific event audiences.

3.20. Zapier
• Feature/Setting: Multi-step Zaps — connect calendar sources to any notification/communication app via event/reminder triggers.

3.21. Outlook.com (Consumer)
• Feature/Setting: Microsoft Calendar API webhook; set personal reminders and push notifications.

3.22. Cisco Webex
• Feature/Setting: Webex Meetings API — schedule event reminder emails/SMS directly to attendees with Webex notifications.

3.23. Proton Calendar
• Feature/Setting: Calendar API (beta); automate .ics uploads and reminders to encrypted inboxes.

3.24. Any.do
• Feature/Setting: Google/Outlook sync; automate task reminders for calendar-linked events.

3.25. Todoist
• Feature/Setting: iCalendar Feed; schedule task reminders tied to added events.

Benefits

4.1. Consistent and timely attendance at key industry events, reducing no-shows and improving engagement.
4.2. Elimination of manual follow-ups, reducing administrative workload for association coordinators.
4.3. Universal compatibility across member-preferred platforms, ensuring no stakeholder is left out.
4.4. Immediate adaptation to changes or updates in event schedules, preventing confusion or miscommunication.
4.5. Centralized management of notifications, improving governance and record-keeping.
4.6. Enhanced professionalism and reputation for the association through reliable, automated coordination.