Session attendance monitoring and tracking

Purpose

1. Automate real-time attendance tracking for agricultural association meetings and events.

2. Ensure accurate participant records, streamline registration, and facilitate follow-ups.

3. Enable cross-verification of attendance, enforce compliance (e.g., mandatory sessions), and support reporting.

4. Improve engagement analytics and provide data to optimize future events.

5. Reduce manual labor, errors, and administrative overhead.

6. Ensure instant notifications for absentees and ensure data flows directly into CRM or member directories.

Trigger Conditions

1. Scheduled event start time is reached.

2. Participant check-in via QR code, RFID, SMS, or web form.

3. Reception of emails or webhooks from registration systems.

4. Manual trigger by event coordinator.

5. Detection of member arrivals via geo-fencing.

Platform Variants

1. Google Sheets

• Feature/Setting: Sheets API; collect, update sheet rows on check-in event; config: use spreadsheet ID and range.
  

2. Salesforce

• Feature/Setting: Attendance Object via REST API; config: POST/patch record when attendee registers or checks in.
  

3. Microsoft Teams

• Feature/Setting: Graph API attendanceReports; config: fetch online meeting attendance automatically.
  

4. Twilio

• Feature/Setting: SMS webhook/Programmable SMS API; config: receive SMS check-ins, validate sender, auto-log presence.
  

5. Zoom

• Feature/Setting: Meeting Participant Reports API; config: fetch participant data post-meeting, update master register.
  

6. Eventbrite

• Feature/Setting: Webhooks/API, attendee updated/checked-in event; config: auto-log Eventbrite check-ins in target DB.
  

7. Airtable

• Feature/Setting: Form or API submission; config: auto-create/update attendance records from event forms.
  

8. HubSpot

• Feature/Setting: Contacts API/Engagements API; config: update contact property on session attendance.
  

9. Zapier

• Feature/Setting: Webhook/catch hook + Google Sheets or CRM; config: trigger on web form submission.
  

10. Mailgun

• Feature/Setting: Route API; config: ingest email confirmations, auto-parse, update attendance register.
  

11. Firebase

• Feature/Setting: Realtime Database API; config: push check-in status on attendee actions via mobile/web app.
  

12. Slack

• Feature/Setting: Slash commands/events API; config: submit '/checkin', trigger attendance logging.
  

13. RFID Systems

• Feature/Setting: System webhook/callback; config: auto-invoke script on tag scan, update member’s attendance.
  

14. Microsoft Power Automate

• Feature/Setting: Automated flow; config: trigger on event/calendar action, log attendance to SharePoint or Excel.
  

15. Typeform

• Feature/Setting: Typeform Responses API; config: auto-capture form completions as attendance events.
  

16. Webex

• Feature/Setting: Meetings API; config: extract attendee report, push to central system.
  

17. Calendly

• Feature/Setting: Webhook on scheduled event; config: automatically track confirmed attendance.
  

18. Jotform

• Feature/Setting: Submission webhook/API; config: real-time attendance update on form response.
  

19. SAP SuccessFactors

• Feature/Setting: OData API; config: auto-update employee records after event attendance.
  

20. Notion

• Feature/Setting: API integration; config: append/check status for unique entries upon check-in.
  

Benefits

1. Real-time attendance visibility for coordinators and leadership.

2. Accurate, auditable records for compliance, certification, or legal needs.

3. Elimination of manual entry, reducing errors and delays.

4. Immediate notifications to absent or late participants.

5. Seamless integration with association’s CRM/resource planning tools.

6. Rich analytics enable data-driven event and member engagement improvements.

7. Ensures scalability for large events and distributed teams.

8. Supports multiple check-in mechanisms for accessibility.

9. Standardized, exportable datasets for reporting and grant requirements.

10. Enhances member experience through streamlined, contactless attendance.