Event and Program ManagementPurpose
1.2. Automator triggers confirmations to venues when bookings are made and reminders to suppliers for logistical needs, reducing manual errors and enhancing reliability.
1.3. Automates notifications to stakeholders, maintains an audit trail, and integrates with calendars, ensuring no deadlines or actions are missed in the organization’s event planning workflow.
Trigger Conditions
2.2. Change or update in event date, time, or location details.
2.3. Supplier information added or updated for an upcoming event.
2.4. Approaching event date (e.g., 7 days, 3 days, 1 day prior).
Platform Variants
• Feature/Setting: Automated email confirmation; Configure trigger on booking change, set 'send' action with booking details.
3.2. Outlook Office365 Graph API
• Feature/Setting: Automatedly send calendar invites/reminders; Use /sendMail and /calendar/events endpoints.
3.3. Slack API
• Feature/Setting: Automated channel or DM notifications; Configure Incoming Webhooks for real-time alerts.
3.4. Twilio SMS
• Feature/Setting: Automate SMS confirmations to contacts; Send message using POST /Messages API.
3.5. SendGrid
• Feature/Setting: Bulk automated email reminders; Use Mail Send API with dynamic templating.
3.6. Asana
• Feature/Setting: Automate task creation for each event booking; Use 'create_task' endpoint.
3.7. Trello API
• Feature/Setting: Automated card creation and due-date reminders; Use /1/cards endpoint.
3.8. Google Calendar API
• Feature/Setting: Automatic event creation and reminder emails; Use 'insert' method in Events collection.
3.9. Microsoft Teams API
• Feature/Setting: Automate meeting/event reminders; Use createChatMessage endpoint for targeted reminders.
3.10. Salesforce
• Feature/Setting: Automated workflow rule for sending confirmation emails when a new booking record is created.
3.11. Monday.com
• Feature/Setting: Automate timeline updates and notification automations on event-related boards.
3.12. Zoho CRM
• Feature/Setting: Reminder workflows using automated email templates tied to event modules.
3.13. Eventbrite API
• Feature/Setting: Automate confirmation emails when ticket/order created; Use '/events/:id/orders/' endpoint.
3.14. Airtable Automation
• Feature/Setting: Automatedly trigger reminders based on date fields in event management bases.
3.15. Notion API
• Feature/Setting: Automate notification via page/database updates for booking confirmations.
3.16. Zapier
• Feature/Setting: Multi-app automation; Triggers on booking form submission and sends reminders via email/SMS.
3.17. HubSpot
• Feature/Setting: Automated workflow for sending booking confirmations to contacts.
3.18. Mailchimp API
• Feature/Setting: Automated event-based email campaigns; Trigger automation workflows via webhooks.
3.19. SMSGlobal
• Feature/Setting: Automated SMS reminders to suppliers; Send SMS API with scheduled sends.
3.20. Calendly API
• Feature/Setting: Automate follow-ups and instant confirmations upon successful event scheduling.
3.21. ClickSend
• Feature/Setting: Automated SMS/email sending upon booking or milestone triggers.
3.22. Basecamp
• Feature/Setting: Automate creation of event tasks with assigned reminders.
3.23. Intercom
• Feature/Setting: Send automated in-app or email reminders to suppliers post enquiry.
3.24. DocuSign
• Feature/Setting: Automate sending contracts for e-signature after booking confirmation; Use Envelopes:create method.
3.25. Smartsheet
• Feature/Setting: Automated alerts and reminders based on date columns in event sheets.
Benefits
4.2. Automation ensures timely confirmations and reminders, minimizing missed bookings or logistics issues.
4.3. Automator provides auditable records of communications, supporting compliance and reporting needs.
4.4. Automating workflows increases reliability and scalability of event and supplier management in busy arts organizations.
4.5. Automated notifications help organizations maintain professional relationships with venues and suppliers.