Sending booking confirmation and event reminders

Purpose

1 Automate sending booking confirmations and event reminders for ashram retreat attendees, ensuring all guests receive timely, branded information, logistics, and updates.

2 Expedites communication, reduces manual follow-up, and enhances attendee experience through automated processes and personalized automated notifications.

3 Facilitates streamlined confirmation and reminder automations across email, SMS, WhatsApp, and calendar invites, automating essential touchpoints.

Trigger Conditions

1 Automatedly triggered upon booking form completion or reservation in booking system.

2 Automated reminders triggered X days or hours before event start (configurable per platform).

3 Automator can be set based on payment confirmation or guest check-in status updates.

Platform Variants

1 Twilio SMS

• Feature/Setting: Configure "Send SMS" function with dynamic fields (name, event details); setup webhook for new booking event trigger.
  

2 SendGrid

• Feature/Setting: Automate transactional email template deployment via "Send Email" API, connection to booking completion.
  

3 Gmail API

• Feature/Setting: Use "messages.send" for automated email with custom subject/HTML body for confirmations and reminders.
  

4 Microsoft Outlook 365

• Feature/Setting: Automate "sendMail" in Graph API; schedule reminder emails from shared ashram mailbox.
  

5 WhatsApp Business API

• Feature/Setting: Via "messages" endpoint, template auto-population for confirmations and scheduled reminder automation.
  

6 Slack

• Feature/Setting: Automate direct message using "chat.postMessage" or channel reminders for team coordination.
  

7 Google Calendar

• Feature/Setting: Use "events.insert" to automate calendar invite creation for attendees based on registration data.
  

8 Zoom

• Feature/Setting: Automate "meeting.invite" or "webinar.reminder" function post-booking or pre-event.
  

9 Mailchimp

• Feature/Setting: Create automated email campaign flow; use API to trigger sending based on list or tag update.
  

10 ActiveCampaign

• Feature/Setting: Automate sending with "automations/trigger" API; configure automator with conditional logic and follow-up.
  

11 Pipedrive

• Feature/Setting: Automate "activities" and "deal" update triggers to send automated confirmations/reminders.
  

12 Salesforce

• Feature/Setting: Automation via Process Builder/Flow Builder sending auto-confirmation/reminder emails using "Messaging.sendEmail".
  

13 HubSpot

• Feature/Setting: Automate email via workflow triggers; use "Send an email" or "Create task" in event pipeline.
  

14 Zoho CRM

• Feature/Setting: Automate workflows to send confirmation/reminder via "sendmail" API on new booking creation.
  

15 Freshdesk

• Feature/Setting: Set up automated tickets/emails for reminder/confirmation using "dispatch'r" automator rule.
  

16 Zendesk

• Feature/Setting: Automate triggers to send tickets (emails/texts) upon booking confirmation field updates.
  

17 Constant Contact

• Feature/Setting: API-driven automated email with RSVP/confirmation event-based campaign.
  

18 Telegram Bot

• Feature/Setting: Use API "sendMessage" to automate attendee notifications and reminders.
  

19 Facebook Messenger

• Feature/Setting: Automate "messages" API to send confirmations and reminders to registered participants.
  

20 ClickSend

• Feature/Setting: Automate SMS/email/fax using "Send SMS" or "Send Email" endpoints after bookings.
  

21 Intercom

• Feature/Setting: Automate "messages" for event sign-up trigger; configure auto-messages for reminders.
  

22 Microsoft Teams

• Feature/Setting: Automate "chat.post" for internal or guest event reminders using webhook automation.
  

23 Eventbrite

• Feature/Setting: Automate confirmation/reminder emails using "event.updated" or "attendee.joined" triggers via API.
  

Benefits

1 Reduces staff workload by automating repetitive confirmation/reminder tasks.

2 Improves accuracy, decreasing the risk of manual errors or missed notifications.

3 Automates multi-channel delivery, maximizing attendee reach and engagement.

4 Enables scalable growth by automating communications for large events.

5 Enhances attendee satisfaction by ensuring timely and personalized automated updates.