Waiting list management for full events

Purpose

 1.1. Automate waiting list management for ashram events and retreats when registration is full.
 1.2. Automated capturing of excess bookings, notifying waitlisted participants, and handling cancellations/refills.
 1.3. Enhance participant experience by automating alerts, confirmations, and seat allocations without manual intervention.
 1.4. Ensure compliance, report generation, and record retention via automators integrated with cloud services and CRM.

Trigger Conditions

 2.1. Event registration system detects all event slots are filled.
 2.2. New registrant attempts to register and system initiates automated waiting list creation.
 2.3. Existing participant cancels, automating seat release to waiting list.
 2.4. Time-based automation for periodic reminders and batch updates to waiting list.

Platform Variants

 3.1. Twilio SMS
  - Feature/Setting: Automate SMS notifications using Messaging API, configured with event triggers to alert waitlisted users.

 3.2. SendGrid
  - Feature/Setting: Automatic transactional emails via SendGrid Mail Send API for confirmations and waiting list status updates.

 3.3. Google Sheets
  - Feature/Setting: Automate row appending and updating via Sheets API, tracking waiting list status in real-time.

 3.4. Mailchimp
  - Feature/Setting: Automate segmented mailing lists using Mailchimp Automation API for waitlisted participants.

 3.5. Slack
  - Feature/Setting: Automated channel mentions or direct messages through Slack Bots API when slots become available.

 3.6. Microsoft Teams
  - Feature/Setting: Automate notifications and adaptive card posting to Teams channels when waitlist movements occur.

 3.7. Zoom
  - Feature/Setting: Automate webinar/meeting registration management via Zoom API for waitlist approvals.

 3.8. Calendly
  - Feature/Setting: Automated rescheduling and slot confirmations using Calendly Scheduling API on event changes.

 3.9. AirTable
  - Feature/Setting: Automate record creation and update with AirTable API for waitlist database management.

 3.10. Salesforce
  - Feature/Setting: Automated record assignment and notification flows via Salesforce Flows or REST API integration.

 3.11. HubSpot
  - Feature/Setting: Waitlist and participant follow-up automation using HubSpot Workflows and CRM API.

 3.12. ActiveCampaign
  - Feature/Setting: Automated waitlist nurturing and messaging with ActiveCampaign Automations.

 3.13. Pabbly
  - Feature/Setting: Automate triggers and follow-ups on waitlist status with Pabbly Connect API.

 3.14. Zapier
  - Feature/Setting: Cross-platform automator to trigger actions between event platforms and communication tools.

 3.15. Google Calendar
  - Feature/Setting: Automated event invites/updates via Calendar API when waitlist members are moved to confirmed status.

 3.16. Eventbrite
  - Feature/Setting: Waitlist automation using Eventbrite API for automatic invitations on cancellations.

 3.17. Outlook
  - Feature/Setting: Automated email/send and calendar updates via Outlook Graph API for waitlist status changes.

 3.18. Typeform
  - Feature/Setting: Automated form data capture and lead assignment for waitlist via Typeform API.

 3.19. Freshdesk
  - Feature/Setting: Automated ticket generation for support queries from waitlisted users.

 3.20. WhatsApp Business API
  - Feature/Setting: Automated broadcast and personalized messaging for waitlist notifications using WhatsApp Business API.

 3.21. Trello
  - Feature/Setting: Automated card creation and movement to visually manage waitlist flow using Trello API.

 3.22. Notion
  - Feature/Setting: Automated database update for waitlist records and reminders using Notion API.

 3.23. Monday.com
  - Feature/Setting: Automated workflow status change and participant notification automation using Monday API.

Benefits

 4.1. Streamline and automate full capacity handling, reducing manual data entry and errors.
 4.2. Real-time notifications automate participant engagement and maximize event attendance.
 4.3. Automation minimizes staff workload, enabling focus on hospitality and experience.
 4.4. Data-driven automation enhances reporting, compliance, and follow-ups.
 4.5. Automating reminders and status changes improves user satisfaction and retention.

This workflow ensures seamless, automatable, and highly responsive waiting list management for ashram retreat registrations, leveraging diverse automation platforms and APIs.