Automate event attendance confirmations and reminders

Purpose

1.1. Streamline confirmations for Aikido event/seminar registrations to ensure attendance accuracy and timely communication.
1.2. Automate sending personalized reminders reducing manual follow-ups, minimizing no-shows, and improving event organization.
1.3. Integrate with attendance tracking, enabling real-time response monitoring and roster updates.
1.4. Maintain communication consistency with members, instructors, and guests via preferred channels (SMS, email, in-app, etc.).
1.5. Enable seamless updates for event changes, waitlists, or re-confirmations as needed.

Trigger Conditions

2.1. New event registration submitted via website or app.
2.2. Event approaching within defined timeframe (e.g., 7, 3, 1 day prior).
2.3. No confirmation received after initial invitation or RSVP reminder.
2.4. Manual update by admin for event or attendee list.
2.5. Event details amended (venue, time, instructors) requiring updated communication.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Use Programmable Messaging API; configure event-based triggers to send personalized SMS confirmations & reminders.
3.2. SendGrid
• Feature/Setting: Use Transactional Email API; automate email messages with dynamic event details and RSVP links.
3.3. Mailchimp
• Feature/Setting: Automate campaigns via Event-Based Automation; segment lists by event registration and schedule reminders.
3.4. Google Calendar API
• Feature/Setting: Use Calendar Events API; insert reminders directly into attendee calendars with RSVP tracking.
3.5. WhatsApp Business API
• Feature/Setting: Send templated messages for registration confirmations/reminders triggered by event sign-up.
3.6. Slack
• Feature/Setting: Use Incoming Webhooks; notify registered users in relevant channels or direct messages.
3.7. Microsoft Teams
• Feature/Setting: Send Activity Feed notifications via Graph API when event status changes or as reminders.
3.8. Zapier
• Feature/Setting: Multi-platform trigger/automation; connect registration form submissions to messaging platforms.
3.9. ActiveCampaign
• Feature/Setting: Automations using Event Triggers; send emails/SMS when members register or as date approaches.
3.10. HubSpot
• Feature/Setting: Workflow automation; send confirmation/reminder emails from CRM events.
3.11. Constant Contact
• Feature/Setting: Triggered Email Campaigns using RSVP; automate reminders to event-specific lists.
3.12. Salesforce
• Feature/Setting: Process Builder/Flows; automate outbound messages to registrants based on event object actions.
3.13. Eventbrite
• Feature/Setting: Automated emails/SMS from Event Management API when attendees register or update RSVP.
3.14. Google Forms + Apps Script
• Feature/Setting: Auto-generate email confirmations/reminders on form submit event.
3.15. Zoom
• Feature/Setting: Meeting/Webinar Registration Emails API; trigger on registration confirmation or edit.
3.16. Outlook
• Feature/Setting: Calendar invite automation; use Graph API for sending invites and updates.
3.17. Pabbly Connect
• Feature/Setting: Workflow trigger on registration event; sends multi-channel reminders.
3.18. Moosend
• Feature/Setting: Automated emails with conditional triggers tied to event lists.
3.19. Klaviyo
• Feature/Setting: Flows for event confirmation/reminders; use contact properties for targeting.
3.20. Telegram Bot API
• Feature/Setting: Bot sends automated messages to registered users or groups on key event triggers.
3.21. Facebook Messenger (Messenger Platform API)
• Feature/Setting: Send sequence messages on registration or as reminders with RSVP buttons.
3.22. ClickSend
• Feature/Setting: SMS/Email automation triggered by event attendance changes.
3.23. Airtable
• Feature/Setting: Automate confirmation/reminder emails via scripts or integrations when rows (attendees) added/edited.
3.24. Discord
• Feature/Setting: Bots post in channels or direct message registrants at set intervals before the event.

Benefits

4.1. Reduces manual admin workload and increases attendance rate via timely follow-ups.
4.2. Enhances participant experience with clear, targeted communications.
4.3. Enables dynamic, last-minute updates without communication delays.
4.4. Improves event data accuracy, streamlining registrations and attendance tracking.
4.5. Centralizes communication logs for reference, compliance, and quality control.