Automate seminar and event registration workflows

Purpose

 1.1. Automate seminar and event registration workflows for Aikido schools, eliminating manual data handling, instantly confirming registration, collecting payments, updating attendee lists, sending reminders, and syncing records with CRM, email, and scheduling platforms.
 1.2. Facilitate seamless participant experience, ensure data accuracy, trigger waitlists, automate follow-ups, create post-event surveys, integrate with financial records, and coordinate instructor notification automatically.

Trigger Conditions

 2.1. New registration submitted via form or website.
 2.2. Payment status updated (completed/failed).
 2.3. Attendee cancels or modifies registration.
 2.4. Event capacity reached or waitlist triggered.
 2.5. Event date/time-based notifications pre- or post-event.

Platform Variants

 3.1. Google Forms
  • Feature: Form Response Trigger
  • Setting: Use "On Submission" to push form data to workflows.
 3.2. Typeform
  • Feature: New Entry Webhook
  • Setting: Set Webhook URL in form settings for real-time queue.
 3.3. Gravity Forms (WordPress)
  • Feature: Zapier/Add-On API trigger
  • Setting: "Form Submission" webhooks to downstream services.
 3.4. Eventbrite
  • Feature: New Order Webhook
  • Setting: API webhook set at account level for real-time ticket sales.
 3.5. Mailchimp
  • Feature: Audience Add/Update
  • Setting: POST to /lists/{list_id}/members upon registration.
 3.6. SendGrid
  • Feature: Transactional Email
  • Setting: Send confirmation/updates via Mail Send API endpoint.
 3.7. Twilio
  • Feature: SMS API Send Message
  • Setting: Trigger SMS to attendee on registration at POST /Messages.
 3.8. Stripe
  • Feature: Payment Intent Webhook
  • Setting: Listen to payment_intent.succeeded for post-payment workflows.
 3.9. PayPal
  • Feature: Instant Payment Notification (IPN)
  • Setting: IPN URL triggers on transaction updates.
 3.10. Airtable
  • Feature: Create/Update Row API
  • Setting: Sync attendee and event details with POST /v0/{baseId}/{tableName}.
 3.11. Google Sheets
  • Feature: Append Row API
  • Setting: Auto-insert new registration via Sheets API.
 3.12. Zoom
  • Feature: Webinar Registration API
  • Setting: Use POST /webinars/{webinarId}/registrants for virtual events.
 3.13. Microsoft Teams
  • Feature: Meeting Invite API
  • Setting: Create meeting and send auto-invite on confirmed registration.
 3.14. Salesforce
  • Feature: Create/Update Lead API
  • Setting: Map registration to contacts/leads via REST API /sobjects.
 3.15. HubSpot
  • Feature: Contact Create/Update
  • Setting: Use CRM API to auto-sync new attendee contacts.
 3.16. Slack
  • Feature: Incoming Webhook
  • Setting: Post attendee signup notification to event channel.
 3.17. Asana
  • Feature: Task Creation
  • Setting: Create follow-up task for team via API task endpoint.
 3.18. Trello
  • Feature: Card Create
  • Setting: Post attendee as card in event board via API.
 3.19. Google Calendar
  • Feature: Add Event API
  • Setting: Create new calendar invites automatically for each registration.
 3.20. Jotform
  • Feature: New Submission Webhook
  • Setting: Push form data instantly on submit for workflow start.

Benefits

 4.1. Reduces administrative workload and manual errors.
 4.2. Provides instant attendee confirmation and real-time updates.
 4.3. Ensures accurate payment reconciliation and financial tracking.
 4.4. Improves communication and engagement with scheduled reminders/follow-ups.
 4.5. Enables swift scaling of event operations with minimal extra resources.
 4.6. Keeps all systems synchronized for a unified attendee record.
 4.7. Enhances participant satisfaction with rapid, seamless processes.