Purpose
1. Ensure all participants receive timely reminders leading up to recreational flying events in aeroclubs.
2. Automate distribution of tailored, checklist-based notifications across channels (SMS, email, app notifications).
3. Minimize missed administrative or safety preparations by club members and staff.
4. Facilitate compliance and reduce manual follow-up workload for organizers by automating the reminders and confirmations process.
5. Support multi-channel engagement for efficient communication across diverse member bases.
Trigger Conditions
1. Event booking confirmation in aviation club’s booking system.
2. Scheduled reminder time before event (e.g., 48, 24, 2 hours pre-event).
3. Checklist update or change request by administrator.
4. New participant is added, or existing participant updates communication preference.
5. Integration command received from calendar/ERP or admin panel.
Platform Variants
1. Twilio SMS
— Feature/Setting: Messaging API; configure to send SMS to event attendees; trigger via webhook based on booking or schedule.
2. SendGrid
— Feature/Setting: Mail Send API; use transactional templates with dynamic checklist inserts; schedule with event time offsets.
3. Slack
— Feature/Setting: Incoming Webhooks; push checklist reminders to club or pilot groups; customize message with event info.
4. Microsoft Teams
— Feature/Setting: Connector/Webhook; schedule message to channel/member; populate with dynamic event instructions.
5. Google Calendar
— Feature/Setting: Event notifications; auto-generate reminders using custom logic and attach checklist in event description.
6. Outlook Calendar
— Feature/Setting: Automated reminders; trigger email or app notification with checklist attached to calendar item.
7. Salesforce
— Feature/Setting: Workflow Rule/Process Builder; trigger on event record to send reminder email or SMS via integrated service.
8. HubSpot
— Feature/Setting: Workflow automation; set automated email/SMS reminder as part of event pipeline stage.
9. Mailchimp
— Feature/Setting: Customer Journey; segment participants and schedule reminders with pre-event tasks/checklists.
10. Zendesk
— Feature/Setting: Trigger-based notification; automatic email to registered users with safety and preparation details.
11. Zoho CRM
— Feature/Setting: Workflow automation; use scheduled functions for timed email or SMS checklists to contacts.
12. WhatsApp Business API
— Feature/Setting: Template messages; automate sending reminders/checklist to participant numbers based on event timing.
13. Telegram Bot API
— Feature/Setting: Scheduled Bot messages; configure automated checklists for group or individual chats.
14. Discord
— Feature/Setting: Webhook/Slash command; send direct checklist reminders to members or channels.
15. Asana
— Feature/Setting: Task reminder automation; assign checklist tasks and schedule reminders for completion before event.
16. Trello
— Feature/Setting: Card notifications and due dates; auto-add checklist cards to participant boards and notify accordingly.
17. Airtable
— Feature/Setting: Automation scripts; generate and email checklist reminders using pre-event filters.
18. ActiveCampaign
— Feature/Setting: Automated campaigns; schedule pre-event email/SMS with checklist linked to event date.
19. Intercom
— Feature/Setting: Message triggers; configure to send checklist reminders via app chat or email pre-event.
20. Marketo
— Feature/Setting: Smart Campaigns; set up triggered reminders using list segmentation for events with checklist attachments.
21. Pipedrive
— Feature/Setting: Workflow automation; conditionally send reminders based on event deals in pipeline stage.
22. Google Chat
— Feature/Setting: Webhooks/Notifications; push checklist reminders to group chats integrated with club’s schedules.
23. Apple Calendar
— Feature/Setting: Event alerts; automatically add checklist reminders on event sync from booking system.
24. ClickSend
— Feature/Setting: SMS API; batch-send scheduled checklist reminders by parsing event participant list.
25. Postal Methods
— Feature/Setting: Physical letter delivery API; optionally mail checklists to those without digital contact, on event trigger.
Benefits
1. Improves event readiness and compliance by ensuring every attendee completes all preparations on time.
2. Minimizes staff workload by eliminating manual reminder and follow-up communications.
3. Reduces no-shows and last-minute issues by providing clear, persistent communication across preferred channels.
4. Increases participant satisfaction through timely, accurate, and customizable reminders.
5. Supports scalable, multi-event management for growing aeroclub operations.
6. Provides full traceability and audit trail of communications and checklist completions.
7. Enhances operational safety by guaranteeing no crucial step is missed.
Event & Booking Automation