Event attendance reporting

Purpose

1. Automate end-to-end capture, collation, and distribution of Aeroclub event attendance data, including attendance confirmation, member check-in/out, live headcounts, and event reporting to stakeholders (members, organizers, regulatory bodies).

2. Track no-shows, late arrivals, special guests, and membership types for post-event analysis, compliance reporting, and membership engagement improvements.

3. Synchronize attendance across booking systems, calendars, communication channels, and aviation compliance platforms.

Trigger Conditions

1. Booking confirmation or event RSVP by member via web or app.

2. QR or manual check-in at event venue entrance.

3. Scheduled event start/end time reached.

4. Manual mark of attendance by staff or automatic attendance sync from external source.

5. Receipt of external attendance data via email, SMS, or integration API.

Platform Variants

1. Google Sheets

• Feature: Sheets API (Append Row, Read Data); configure to log each attendee with dynamic event fields.
  

2. Microsoft Excel Online (Office 365)

• Feature: Excel Online API ("Add Row", "Read Table"); automate row insertion for real-time attendance updates.
  

3. Salesforce

• Feature: Event object "Create/Update Records" API action; map attendee info into custom fields.
  

4. HubSpot

• Feature: Events API ("Create Event," "Add Attendee"); trigger marketing journeys post-event.
  

5. Mailchimp

• Feature: List API ("Add Subscriber to Tag/Group"); assign event attendance status for follow-up campaigns.
  

6. Slack

• Feature: Incoming Webhooks, Chat API ("Post Message"); real-time attendance notifications to staff channels.
  

7. Twilio

• Feature: SMS API ("Send SMS", "Receive SMS"); automate attendee reminders and SMS-based RSVPs.
  

8. SendGrid

• Feature: Transactional Email API ("Send Email"); send confirmations and attendance summaries.
  

9. Airtable

• Feature: Base API ("Create Record", "Update Record"); structured storage of attendance logs, filterable by event.
  

10. Eventbrite

• Feature: Webhooks ("Order Placed", "Check-In"); sync event registrations and live check-ins.
  

11. Zapier

• Feature: Multi-app automations ("Webhooks", "Formatter"); bridge bookings with communication/reporting tools.
  

12. Trello

• Feature: Board API ("Create Card", "Add Comment"); visualize attendance per event as workflow cards.
  

13. Monday.com

• Feature: Items API ("Create/Update Item"); list guests and status in project boards.
  

14. Zoho CRM

• Feature: API ("Add Note", "Update Lead"); link attendance to member CRM records.
  

15. Google Calendar

• Feature: Calendar API ("Insert Event", "List Attendees"); auto-invite and capture confirmations.
  

16. Microsoft Teams

• Feature: Graph API ("Send Chat Message"); post attendance reports in group chats.
  

17. Docusign

• Feature: Envelope API ("Send Document for Signature"); confirm attendance with digital sign-in forms.
  

18. Asana

• Feature: Tasks API ("Create Task", "Attach File"); bundle attendance sheet as project task.
  

19. Google Forms

• Feature: Forms API ("Receive Response", "Export Data"); collect RSVP and check-in/out data.
  

20. Intercom

• Feature: Conversations API ("Send Message", "Tag User"); follow up with attendees or no-shows via in-app chat.
  

21. Calendly

• Feature: API Webhooks ("Event Scheduled", "Invitee Checked In"); sync bookings with Aeroclub CRM.
  

22. Pipedrive

• Feature: Activities API ("Add Activity", "Update Deal"); tie attendance to sales and member engagement pipeline.
  

Benefits

1. Zero manual reporting overhead; all logs and confirmations automated.

2. Instant compliance—records ready for audit and insurance checks.

3. Enhanced communication—members, staff, and partners receive real-time updates and reminders.

4. Better member insights—attendance analytics inform future event planning and club outreach.

5. Increased member satisfaction and organizer productivity through seamless, transparent processes.