Processing event payments and receipts

Purpose

1. Automate event payment and receipt processing to eliminate manual tracking, accelerate revenue collection, and ensure accurate financial records for archery club events and classes.

2. Automates registration fee collection, issues digital receipts instantly, reconciles accounts, and notifies attendees and finance teams automatically.

3. Reduces errors, enables faster onboarding of participants, keeps financials audit-ready, and supports automated reporting for event management.

Trigger Conditions

1. Automated trigger upon user submission of event/class registration forms.

2. Automatedly triggers when payment is confirmed via gateway platform.

3. Trigger on recurring billing events for multi-session archery classes.

4. Manual override trigger for off-system or retrospective payments.

Platform Variants

1. Stripe

• Feature/Setting: ‘PaymentIntent’ API — Automate payment collection and receipt email on successful transaction.
  

2. PayPal

• Feature/Setting: IPN (Instant Payment Notification) — Configure to automatedly receive payment alerts and generate receipts post-payment.
  

3. Square

• Feature/Setting: ‘Invoices API’ — Automate invoice issuance and payment confirmation notifications.
  

4. QuickBooks Online

• Feature/Setting: ‘Sales Receipt API’ — Automated posting and archiving of sales receipts when event is booked.
  

5. Xero

• Feature/Setting: ‘Receipts Endpoint’ — Automate creation and storage of digital receipts for registration fees.
  

6. WooCommerce

• Feature/Setting: Order Payment Complete webhook — Automate follow-up with receipts and event details.
  

7. Eventbrite

• Feature/Setting: ‘Order Placed’ webhook — Automate event ticketing and payment receipting for archery events.
  

8. Shopify

• Feature/Setting: ‘Order Paid’ webhook — Automate archery club merchandise and event payment receipts.
  

9. Razorpay

• Feature/Setting: Payment Paid webhook — Automate confirmation of fee receipt and notification dispatch.
  

10. Mollie

• Feature/Setting: Webhooks — Automate tracking of payment statuses for event participation.
  

11. FreshBooks

• Feature/Setting: ‘Payment Recorded’ event — Automates sending receipts to participants and financial ledger updates.
  

12. Wave

• Feature/Setting: Payments API — Automate logging of incoming event fees and auto-receipting.
  

13. Zoho Books

• Feature/Setting: ‘Customer Payment’ trigger — Automate receipt and ledger updates for paid bookings.
  

14. Braintree

• Feature/Setting: Transaction Settlement webhook — Automate payment status notifications and receipts.
  

15. Sage Intacct

• Feature/Setting: ‘AR Payment’ API — Automate cash receipts and reconciliation.
  

16. GoCardless

• Feature/Setting: ‘Payment Created’ webhook — Automate direct debit payment logging.
  

17. Paddle

• Feature/Setting: Payment Succeeded webhook — Automate delivery of receipts on license or event purchase.
  

18. NetSuite

• Feature/Setting: Customer Payment Record API — Automate real-time updates on event transactions.
  

19. Venmo for Business

• Feature/Setting: Activity webhooks — Automate detection and processing of peer payments for sessions.
  

20. Microsoft Power Automate

• Feature/Setting: Automated flow — Orchestrate entire multi-platform payment and receipt issuance workflow.
  

21. Slack

• Feature/Setting: Incoming Webhooks — Notify finance/admin channels on each automated payment and receipt.
  

22. Google Sheets

• Feature/Setting: Apps Script automation — Log payments and send receipts upon new data entry.
  

23. Zapier

• Feature/Setting: Multi-step Zap — Chains triggers from payment to sending branded receipts and logging.
  

24. Monday.com

• Feature/Setting: Integration recipes — Track automated payments and update event dashboards.
  

Benefits

1. Maximizes automation of fee collection and receipts, reducing manual errors and saving administrative time.

2. Automated reconciliation ensures all payments are accounted for in real time for financial transparency.

3. Enhances participant experience by immediate, automated confirmation and receipts, boosting reliability.

4. Facilitates audit-ready records with continuous automated data trails.

5. Automating processes enables club staff to focus on event quality, not paperwork.

6. Scalability and repeatability through monitored automation flows as event volume grows.