Event & Competition ManagementPurpose
1.2. Automates collation of registration data, formatting for print or digital distribution, and multi-channel sending to stakeholders—coaches, officials, participants, and media.
1.3. Automates scheduled or on-demand list generation for recurring or ad-hoc competitions, reducing manual data entry and errors, with readiness for governing body audits.
Trigger Conditions
2.2. Automatedly triggers on update/modification to entry records post-deadline.
2.3. On-demand automation via admin dashboard button or API call.
2.4. Scheduled automation, e.g., recurring every Friday before weekend events.
Platform Variants
• Feature/Setting: Sheets API (read rows, export CSV); configure trigger to export competitor list when registration status = "Complete".
3.2. Microsoft Excel Online
• Feature/Setting: Microsoft Graph API (workbook read, table export); automator triggers flow for export, shares XLSX via OneDrive.
3.3. Airtable
• Feature/Setting: Airtable API (view records, batch export); automatedly filter view by event, extract data, attach to distribution email.
3.4. Monday.com
• Feature/Setting: Board automation & API (pulse triggers); automatedly compiles entries when status column changes.
3.5. Twilio SMS
• Feature/Setting: Messaging API; automates SMS with entry list download link to coaches and officials.
3.6. SendGrid
• Feature/Setting: Mail Send API; automates bulk distribution of PDF/CSV entry lists with custom messaging.
3.7. Slack
• Feature/Setting: Webhook/API integration; automator posts entry list link or file in specified channels on trigger.
3.8. Dropbox
• Feature/Setting: File upload API; automated archiving and shareable link creation for entry lists.
3.9. Google Drive
• Feature/Setting: Files API (write, share); automates creation and permissions for downloadable entry lists.
3.10. Mailchimp
• Feature/Setting: Campaign Automation API; sends branded entry list notices to club distribution list.
3.11. Microsoft Teams
• Feature/Setting: Teams webhook; automates posting entry summary documents to event channels.
3.12. DocuSign
• Feature/Setting: Envelope API; automate including signatures/approvals from officials on finalized lists.
3.13. Notion
• Feature/Setting: Database API (export page); automates entry list publishing to club’s Notion workspace.
3.14. Eventbrite
• Feature/Setting: Event Data API; automate pulling of competitor data for external event entries.
3.15. Salesforce
• Feature/Setting: Reports API; automated extraction of contacts and distribution to event partners.
3.16. Zapier
• Feature/Setting: Multi-step automation builder; string together triggers, formatting, and notifications.
3.17. HubSpot
• Feature/Setting: Workflows tool; automate list segmentation and broadcast to contacts.
3.18. Asana
• Feature/Setting: Task triggers and custom fields; automate list creation as project milestone.
3.19. Freshdesk
• Feature/Setting: Ticket automator; send support or information emails with entry list attachments.
3.20. Pipedrive
• Feature/Setting: Deals API; automate linking of competitor lists to event sponsorship deals.
3.21. ClickSend
• Feature/Setting: SMS/Fax API; automate sending of lists to remote stakeholders needing physical records.
3.22. SharePoint
• Feature/Setting: Document Library automation; store and automate permissions for entry files.
Benefits
4.2. Automates routine manual labor, freeing staff for higher-value activities.
4.3. Accelerates time to distribution, with real-time automated notifications and updates.
4.4. Ensures regulatory and documentation compliance through automated archiving and audit logs.
4.5. Improves communication, stakeholder satisfaction, and transparency by automating multi-platform dissemination.
4.6. Scales easily for multi-event or league-wide automated event management.