Integrated calendar syncing for all events

Purpose

1.1. Ensure all events (worship services, youth meetings, volunteer activities) are automatically synced across personal, group, and public calendars for staff, volunteers, members, and external partners.
1.2. Eliminate manual data entry, reduce scheduling conflicts, and increase event attendance by providing real-time updates on any changes, location, resources, or time adjustments.
1.3. Facilitate central oversight, resource allocation, and inter-church event coordination with a unified, always-updated calendar environment.
1.4. Provide automated notifications, reminders, and follow-ups synced with individual schedules and preferences for optimal engagement.

Trigger Conditions

2.1. New event creation in church management software.
2.2. Event update (time, venue, details) in any connected calendar or EMS (Event Management System).
2.3. Invitation sent via email or internal communication tool.
2.4. RSVP received or attendee status change.
2.5. Event cancellation or rescheduling notification.
2.6. Addition/subtraction of volunteers or resources to an event.

Platform Variants

3.1. Google Calendar
• Feature/Setting: API v3 Events.insert & Events.patch. Configure OAuth2 and watch changes via push notifications.
3.2. Microsoft Outlook Calendar
• Feature/Setting: Microsoft Graph Calendar API; Use /me/events for insertions, subscriptions, and updates.
3.3. Apple Calendar (iCloud)
• Feature/Setting: CalDAV API synchronization for event creation/update.
3.4. Zoho Calendar
• Feature/Setting: Zoho Calendar API endpoints /events/add & /events/update.
3.5. Office 365
• Feature/Setting: Office 365 Event REST API, register webhooks to automate event data sync.
3.6. Salesforce Calendar
• Feature/Setting: Salesforce REST API object Event; automate insert/update triggers with process builder.
3.7. Eventbrite
• Feature/Setting: Event API for event creation, update, and attendee triggers.
3.8. Asana
• Feature/Setting: Events API to create tasks as calendar events, sync with Google/Outlook extension.
3.9. Trello
• Feature/Setting: Calendar Power-Up, webhook for board date changes to export as ICS/iCal feeds.
3.10. Slack
• Feature/Setting: Google/Outlook Calendar integrations, calendar-reminder bots invoked upon updates.
3.11. Notion
• Feature/Setting: API for page-to-calendar synchronization via event properties, update triggers.
3.12. Monday.com
• Feature/Setting: Boards sync events to Google/Outlook Calendar using integration recipes.
3.13. ClickUp
• Feature/Setting: Calendar View API sync, Google/Outlook Calendar integration modules.
3.14. Teamup Calendar
• Feature/Setting: API POST/PUT for events, webhook triggers upon event change.
3.15. Church Community Builder (CCB)
• Feature/Setting: API Events module, webhooks for event lifecycle changes.
3.16. Planning Center
• Feature/Setting: API access to Services/Events endpoints for event adds & updates.
3.17. Realm (ACS Technologies)
• Feature/Setting: Calendar API and notification triggers for new/updated church events.
3.18. ShelbyNext (Shelby Systems)
• Feature/Setting: Events API, subscribe to event notifications for syncing.
3.19. Eventful
• Feature/Setting: API for pushing and updating event data in live feeds.
3.20. Google Meet
• Feature/Setting: Meet API to auto-create/sync videoconference links when calendar events are added.

Benefits

4.1. Real-time event visibility across all devices and platforms for every stakeholder.
4.2. Minimize human error, double-bookings, and communication gaps.
4.3. Enable instant schedule updates when event changes occur.
4.4. Boost attendance and engagement with automated reminders and RSVP management.
4.5. Allow seamless collaboration between departments, volunteers, and congregation members.
4.6. Save administrative time and resources, redirecting efforts to ministry impact and outreach.