Event Management & CoordinationPurpose
1.2. To centralize reminder delivery across SMS, email, app notifications, and calendar invites, minimizing oversight and maximizing participation in church programs, volunteer shifts, services, and community engagement.
Trigger Conditions
2.2. Pre-set intervals before each event occurrence (e.g., 1 week, 1 day, 1 hour).
2.3. Changes or additions in volunteer or attendee lists.
2.4. Manual override or on-demand triggers from staff.
Platform Variants
• Feature/Setting: Messaging API – schedule recurring messages to phone numbers based on event timelines.
• Sample Config: Use Twilio Studio Flow, set trigger to recurring cron expression linked to event calendar.
3.2. SendGrid
• Feature/Setting: Marketing Campaigns – automated recurring emails to mailing lists.
• Sample Config: Create automation with recurrence tied to event date fields.
3.3. Google Calendar API
• Feature/Setting: Events.insert – programmatically add and invite attendees with built-in reminders.
• Sample Config: Use batch event creation with multiple reminder notifications.
3.4. Microsoft Outlook Calendar API
• Feature/Setting: CreateEvent – schedule recurring meetings and reminders.
• Sample Config: Set recurrence and reminder JSON in API request.
3.5. Slack
• Feature/Setting: Scheduled Messages – direct messages or channel reminders.
• Sample Config: Use chat.scheduleMessage endpoint with event schedule details.
3.6. Discord
• Feature/Setting: Scheduled Events – in-server event reminders via Discord API or bots.
• Sample Config: Bot triggers reminder at intervals before event.
3.7. Pushbullet
• Feature/Setting: Push Notifications API – notify team leaders’ devices.
• Sample Config: Use /pushes endpoint, automate with cron schedule.
3.8. Mailchimp
• Feature/Setting: Email Automations – send recurring alerts to segments.
• Sample Config: RSS-to-email campaign configured with event changes.
3.9. Zoho CRM
• Feature/Setting: Workflow Rules – schedule alerts linked to calendar events.
• Sample Config: Create rule triggered by event start/end.
3.10. Salesforce
• Feature/Setting: Process Builder – trigger email or SMS based on recurring church event objects.
• Sample Config: Define process on Event object with scheduled actions.
3.11. Asana
• Feature/Setting: Task Reminder Automation – recurring notification setup on task events.
• Sample Config: Custom rule to send reminders x days before due date.
3.12. Trello
• Feature/Setting: Butler Automation – schedule repeating card due date alerts.
• Sample Config: Card command to comment or @mention on set cadence.
3.13. ClickSend
• Feature/Setting: Scheduled SMS – configure campaigns with repeat schedule.
• Sample Config: Set message, list, and recurring options in dashboard.
3.14. Notion
• Feature/Setting: Database Reminders – automate tasks with recurring schedule.
• Sample Config: API integration to generate recurring reminder entries.
3.15. Monday.com
• Feature/Setting: Automation Recipes – recurring notification pulses.
• Sample Config: Select “Every time period” automation, link to board of events.
3.16. WhatsApp Business API
• Feature/Setting: Template Message Scheduling – send recurring alerts to contacts.
• Sample Config: Send template messages using scheduler app integration.
3.17. Facebook Messenger API
• Feature/Setting: Scheduled Broadcasts – automation to group subscribers.
• Sample Config: Use Message Tags for recurring non-promotional alerts.
3.18. HubSpot
• Feature/Setting: Sequences – automate follow-up reminders around multi-event timelines.
• Sample Config: Trigger based on custom property updates.
3.19. Pushover
• Feature/Setting: Scheduled Notifications – direct alert to mobile/desktop users.
• Sample Config: API integration with cron-like schedule logic.
3.20. Basecamp
• Feature/Setting: Automated Check-Ins/Reminders – recurring team reminders.
• Sample Config: Schedule “Take a minute to check in” based on event schedule.
3.21. Zoom API
• Feature/Setting: Calendar Integration – schedule meetings with auto-reminders.
• Sample Config: Use /users/me/meetings endpoint with recurrence fields.
3.22. Outlook Teams
• Feature/Setting: Channel Notifications – auto-remind groups about scheduled church meetings.
• Sample Config: Use scheduled posts or bot reminders tied to Teams events.
Benefits
4.2. Frees up staff time from repetitive reminder tasks, allowing focus on ministry.
4.3. Increases engagement and attendance by leveraging diverse reminder channels.
4.4. Centralizes alert history and response tracking for leadership.
4.5. Scalable for single-site or multi-site Alliance congregations.