Automated event calendar updates

Purpose

1.1. Automates the synchronization and updating of school event and performance calendars across internal and public platforms to ensure students, staff, and audience have real-time, accurate event data.
1.2. Automates inclusion of new classes, workshops, exhibitions, and performances onto digital calendars, with notification triggers for changes, cancellations, or additions.
1.3. Automatically manages event details (venue, time, participants, ticketing links) ensuring consistency across school websites, staff tools, and social channels, thus reducing human error in manual updates.
1.4. Automates reminders and follow-ups related to upcoming deadlines or rehearsal schedules for students/faculty and automates audience outreach for event promotion.

Trigger Conditions

2.1. Automatedly triggered by new event creation in an admissions, class scheduling, or event management system.
2.2. Automated event modification (e.g., time, venue alteration) triggers instant synchronization across all connected calendar platforms.
2.3. Automated cancellation of events triggers removal and notification automations.
2.4. Recurring event schedules, such as semester gigs or monthly exhibitions, are automatedly set up at interval-based triggers.
2.5. Manual event input via verified admin forms or email parsing triggers automated population in all calendar sources.

Platform Variants

3.1. Google Calendar
• Feature/Setting: Use Calendar Events API (`events.insert`, `events.update`, `events.delete`). Sample config: Automate event creation with fields for summary, location, description.

3.2. Microsoft Outlook/Office 365
• Feature/Setting: Outlook Calendar REST or Graph API (`Create Event`, `Update Event`). Configure with administrator permissions.

3.3. Apple Calendar (iCloud)
• Feature/Setting: CalDAV protocol to automate server-side event additions and syncs.

3.4. Zoom
• Feature/Setting: Meetings API (`/users/{userId}/meetings`), automate meeting creation and link insertion for virtual events.

3.5. Slack
• Feature/Setting: Reminders API and workflow automator to post calendar event reminders in channels.

3.6. Trello
• Feature/Setting: Use Calendar Power-Up API to automate card creation for each new or edited event.

3.7. Eventbrite
• Feature/Setting: Event Management API (`POST /events/`, `POST /events/{event_id}/ticket_classes`).

3.8. Facebook Events
• Feature/Setting: Graph API (`/{user-id}/events` or `/page-id/events`), automate event publishing.

3.9. Instagram (via Facebook API)
• Feature/Setting: Use Facebook Graph Marketing API to automate event post schedules in feed/stories.

3.10. Notion
• Feature/Setting: Database API (`POST /pages`), automate event pages sync with rich text & reminders.

3.11. Airtable
• Feature/Setting: Automation triggers to insert/update event records in event planning bases.

3.12. Asana
• Feature/Setting: Events API to automate project task creation for event preparation timelines.

3.13. Monday.com
• Feature/Setting: Board item API for auto-populating schedules and updates.

3.14. Salesforce
• Feature/Setting: Events SObject API, utilize triggers for student/faculty outreach.

3.15. Mailchimp
• Feature/Setting: Automated Campaign API to send invites/reminders for added/updated events.

3.16. Google Sheets
• Feature/Setting: Sheets API for automatedly logging and updating master event lists.

3.17. HubSpot
• Feature/Setting: Marketing Events API for syncing with CRM campaigns.

3.18. Zendesk
• Feature/Setting: Ticket automator to log event queries/issues by date.

3.19. ClickUp
• Feature/Setting: Task Automation trigger for recurring event reminders.

3.20. Jotform
• Feature/Setting: Webhook integration for form submissions to automate calendar entries.

3.21. Shopify
• Feature/Setting: Webhooks for automating event product listing or ticketing updates.

3.22. Twitter/X
• Feature/Setting: Automation via v2 API to schedule tweets for event announcements.

3.23. Discord
• Feature/Setting: Scheduled event automation in server, webhook-triggered posting.

Benefits

4.1. Automated event coordination eliminates manual calendar updating and reduces administrative overhead.
4.2. Automating notifications increases student, staff, and public engagement through timely, multi-platform reminders and announcments.
4.3. Automated scheduling ensures no event overlap or booking conflicts, maintaining organizational clarity.
4.4. Consistent, automated information publication enhances brand professionalism and user trust in event dependability.
4.5. Automatedly centralizes event management, empowering staff to focus on creative and educational priorities over repetitive tasks.