Documenting and sharing of performance highlights

Purpose

1.1. Automate the documentation and sharing of event and performance highlights to streamline communication, ensure consistency, and maintain comprehensive event records for art schools.
1.2. Ensures performance achievements, student highlights, and critical moments are captured, stored, and distributed across stakeholders (faculty, students, parents, alumni, and sponsors) centrally and automatically.
1.3. Reduce manual work by automatedly aggregating photos, videos, feedback, and achievements after each event for archiving and broad outreach.

Trigger Conditions

2.1. Automated trigger on event conclusion timestamp in scheduling platforms.
2.2. Automated upon upload of new media in archive folders (Google Drive, Dropbox).
2.3. Automated post-entry of event outcomes or highlights in forms (Google Forms, Microsoft Forms).
2.4. Scheduled automation based on academic calendar for periodic sharing or reporting.
2.5. Automated trigger upon finalization of faculty feedback or student evaluations.

Platform Variants

3.1. Google Drive
• Feature/Setting: Files API "watch" for new uploads; configure with folder ID for automated highlight gathering.
3.2. Dropbox
• Feature/Setting: /files/list_folder/longpoll to automate on new item arrival and scripted retrieval for archiving.
3.3. OneDrive
• Feature/Setting: "Create file webhook" to trigger automation on highlight uploads in specific folders.
3.4. Slack
• Feature/Setting: Incoming Webhooks for automated announcements to #highlights channel on event conclusion.
3.5. Microsoft Teams
• Feature/Setting: Automated messaging via Graph API /chats/send to faculty and student groups post-event.
3.6. Google Sheets
• Feature/Setting: Sheets API ‘onEdit’ trigger for new highlight entry, automating summary generation.
3.7. Airtable
• Feature/Setting: Automations for record creation in “Highlights” base, automating multi-channel sharing.
3.8. Trello
• Feature/Setting: “Card created in board” webhook to automate compilation of highlight cards per performance.
3.9. Asana
• Feature/Setting: Event API for project completion; automated report submission task post-event.
3.10. Discord
• Feature/Setting: Webhook for automatedly pushing highlight embeds to designated server channel.
3.11. Notion
• Feature/Setting: Database API "create page" endpoint for automated documentation in an E&P Highlights log.
3.12. Zendesk
• Feature/Setting: Webhook automating ticket creation for highlight review or approval workflow.
3.13. Mailchimp
• Feature/Setting: Automated campaign creation API for highlight newsletters to mailing list.
3.14. SendGrid
• Feature/Setting: v3 Mail Send API automates distribution of highlight messages to parents and sponsors.
3.15. Twilio SMS
• Feature/Setting: Messages API for automatedly sending SMS performance recaps to opted-in groups.
3.16. Facebook Pages
• Feature/Setting: Graph API /feed endpoint for automated highlight post publication.
3.17. Instagram
• Feature/Setting: Graph API /media endpoint for automated photo/video highlight sharing.
3.18. YouTube
• Feature/Setting: Data API ‘videos.insert’ automates uploading and sharing of performance highlight reels.
3.19. Vimeo
• Feature/Setting: Upload API for automated archival and selective sharing of performances.
3.20. WordPress
• Feature/Setting: REST API endpoint /wp/v2/posts for automated blog posting of event summaries.

Benefits

4.1. Automated documentation reduces administrative workload and risk of missing highlight moments.
4.2. Automating notifications ensures timely sharing with all stakeholders, fostering community engagement.
4.3. Automation of archiving creates efficient, searchable, and compliant event history logs.
4.4. Performance analytics and stakeholder feedback loops can be automated for continuous improvement.
4.5. Automated multi-channel distribution maximizes event visibility in real time and after-event.