Automated event reminders and follow-ups

Purpose

1.1. Enable automated, timely reminders and follow-ups for anime club events to ensure high attendance, promote engagement, and maximize RSVPs across multiple channels (email, SMS, social, calendar).
1.2. Reduce manual effort in coordinating with members, minimize no-shows, and systematically nurture ongoing interest in upcoming and past events.

Trigger Conditions

2.1. Event creation in the club calendar or event management platform.
2.2. RSVP or registration by a member.
2.3. Specified duration before the event (e.g., 1 week, 24 hours, 1 hour).
2.4. Post-event follow-up trigger (e.g., 3 hours or 2 days after event end time).

Platform variants

3.1. Twilio SMS
• Feature/Setting: Programmable SMS; API endpoint /Messages; configure to send timed event reminders and confirmations to member phone numbers.
3.2. SendGrid
• Feature/Setting: Marketing Campaigns; API v3 /mail/send; configure scheduled email reminders and post-event feedback requests.
3.3. Google Calendar
• Feature/Setting: Calendar API; /events/watch or /events/insert; trigger reminders based on calendar events, send invites for anime viewings or meetups.
3.4. Outlook 365
• Feature/Setting: Calendar REST API; /me/events endpoint; auto-create events and generate reminder emails for members.
3.5. Slack
• Feature/Setting: Reminder Bot or chat.scheduleMessage; REST API to DM or channel for event alerts and RSVP pings.
3.6. Discord
• Feature/Setting: Scheduled Events and bots; Discord.js schedule function, webhook notifications for event reminders in anime channels.
3.7. Telegram
• Feature/Setting: Bot API sendMessage; schedule group or direct notifications with event details and RSVP options.
3.8. Mailchimp
• Feature/Setting: Email Automation workflows; Event-based triggers rule for pre-event and post-event messaging.
3.9. Facebook Messenger
• Feature/Setting: Messenger Send API; set up event notification templates tied to FB Events.
3.10. WhatsApp Business API
• Feature/Setting: /v1/messages; schedule token-authenticated push notifications for event updates.
3.11. Zoom
• Feature/Setting: API webinar.schedule or meeting.reminder; auto-schedule viewings and send reminders to registered attendees.
3.12. Eventbrite
• Feature/Setting: REST API /events/:id/reminders; send attendee reminders before club screenings and discussions.
3.13. Meetup
• Feature/Setting: API /events/:id/members; automated RSVP follow-ups or late RSVP checks.
3.14. Microsoft Teams
• Feature/Setting: Graph API /chat or /event; bot-driven reminders in team channels for anime club events.
3.15. Salesforce
• Feature/Setting: Marketing Cloud Journey Builder API; automate multi-step reminders for confirmed anime club participants.
3.16. HubSpot
• Feature/Setting: Workflows & Sequences; use Event Date trigger for member reminders and engagement emails.
3.17. Yahoo Calendar
• Feature/Setting: Calendar API; insert/update events and send reminder emails or mobile push.
3.18. Apple Calendar
• Feature/Setting: Apple EventKit Framework; automate invitation and reminder push to iOS members.
3.19. Zendesk
• Feature/Setting: Ticket Automations or Triggers; event-based email or text reminders for anime club support tickets or RSVP queries.
3.20. Intercom
• Feature/Setting: Messaging Automation; live chat or email automated event reminder sequences based on membership activity.

Benefits

4.1. Higher anime event attendance and reduced drop-off.
4.2. Consistency in outreach, regardless of club leader availability.
4.3. Scalability for large or multi-location anime clubs; centralized or distributed reminder workflows.
4.4. Reliable follow-up prompts, nurturing engagement, and post-event feedback collection.
4.5. Cross-platform flexibility matching members’ preferred communication channels.