Event Planning and PromotionPurpose
1.2. Automate waitlist entry, notification when spots become available, and seamless slot claiming.
1.3. Centralize communication about status changes and updates using multiple channels.
1.4. Maintain accurate attendee rosters and avoid overbooking.
1.5. Provide organizers with automated reporting and status dashboards relevant to waitlists.
Trigger Conditions
2.2. An existing registrant cancels participation or fails to confirm by a deadline.
2.3. New interested participants submit registration after full capacity.
2.4. Periodic interval check for spot availability and occupancy updates.
2.5. Manual intervention by event organizer triggers spot allocation.
Platform variants
3.1. Google Forms
• Feature/Setting: Form responses trigger registration and waitlist updates via API.
3.2. Google Sheets
• Feature/Setting: Store dynamic rosters and waitlist; use Apps Script for automation triggers.
3.3. Twilio SMS
• Feature/Setting: Send SMS alerts to waitlisted participants; configure via Twilio Messaging API.
3.4. Mailchimp
• Feature/Setting: Automated waitlist and slot notification emails; use Campaign Trigger API.
3.5. Slack
• Feature/Setting: Notify organizers of waitlist changes; configure Incoming Webhooks for alerts.
3.6. Discord
• Feature/Setting: DM or channel announcement to waitlisted members; use Discord Bot API.
3.7. Eventbrite
• Feature/Setting: Sync registration and waitlist status; use Eventbrite REST API webhooks.
3.8. Airtable
• Feature/Setting: Database for waitlist and attendee status; automation via Airtable Automations.
3.9. Zapier
• Feature/Setting: Route data between event platforms; use Wait/Pause and Multi-Step Zap Actions.
3.10. Microsoft Power Automate
• Feature/Setting: Trigger flows for waitlist updates and notifications via prebuilt connectors.
3.11. SendGrid
• Feature/Setting: Transactional emails for waitlist and spot notifications; configure with Send API.
3.12. WhatsApp Business API
• Feature/Setting: Direct message waitlisted participants about status or changes.
3.13. Telegram Bot API
• Feature/Setting: Send custom notifications to users for registration and waitlist events.
3.14. Typeform
• Feature/Setting: Gather registrations, pipe waitlist data to CRM; configure via Webhook.
3.15. Salesforce
• Feature/Setting: Track leads, automate updates, and email/SMS from CRM; use Process Builder.
3.16. Trello
• Feature/Setting: Visual board with lists for registered, waitlisted, and filled slots; Power-Ups automation.
3.17. HubSpot
• Feature/Setting: Contact tracking, automated workflows; trigger waitlist and update sequences.
3.18. Asana
• Feature/Setting: Project tasks for each waitlist action; automation rules for status changes.
3.19. Outlook/Office 365
• Feature/Setting: Automated calendar invites and reminders to waitlist; use Power Automate.
3.20. Calendly
• Feature/Setting: Automated slot management; waitlisted users receive new time-open links.
3.21. Facebook Messenger Platform
• Feature/Setting: Automated Messenger replies and status notifications using Messenger API.
3.22. Pipedrive
• Feature/Setting: Waitlist pipeline for tracking participants; use workflow automation to trigger communications.
Benefits
4.2. Ensures timely, automated communication to all parties about openings and status.
4.3. Reduces no-shows by filling canceled slots proactively.
4.4. Delivers seamless experience for popular anime club events, increasing member satisfaction.
4.5. Centralizes registration and follow-up management for high data accuracy.