Event Planning and PromotionPurpose
1. Automate coordination for anime club event planning by handling invitations, RSVPs, task assignments, reminders, and collaborative follow-ups across multiple channels and platforms.
2. Streamline team collaboration by distributing tasks, collecting member feedback, and syncing event updates in real time.
3. Centralize event data, notifications, and communication logs to reduce manual tracking and errors.
Trigger Conditions
1. New event creation in club calendar, form, or messaging platform.
2. Incoming RSVP, task completion update, or member comment.
3. Scheduled reminder times before, during, and after the event.
4. Addition of a new club member or group chat participant.
5. Submission of collaborative planning documents.
Platform Variants
1. Google Calendar
- Feature/Setting: “EventCreated” webhook detects new events, triggers automation for tasks and invites.
2. Slack
- Feature/Setting: New channel or message in #events channel triggers collaborative threads and real-time tasks via “Slashtags API.”
3. Discord
- Feature/Setting: “MessageCreate” event or new event in “Events” channel autofills event listing and DM reminders using Discord API.
4. Trello
- Feature/Setting: “CardCreated” on event board assigns tasks to members automatically with Trello REST API.
5. Asana
- Feature/Setting: “New Task in Project” webhook; tasks from event breakdown are auto-assigned via Asana API.
6. Microsoft Teams
- Feature/Setting: “Channel Message Posted” triggers notifications and task lists through Graph API integration.
7. Zoom
- Feature/Setting: “New Meeting” webhook triggers invites and follow-up email flows via Zoom API.
8. Google Forms
- Feature/Setting: “FormResponseSubmitted” event for RSVP or feedback, parsed and attributed to event tasks.
9. Typeform
- Feature/Setting: “New Response” webhook populates guest lists and assigns logistics tasks.
10. Notion
- Feature/Setting: “New Database Item” for event entries triggers project timeline sync using Notion API.
11. ClickUp
- Feature/Setting: “Task Created” webhook for guest coordination; checklists for sub-tasks assigned through ClickUp API.
12. Airtable
- Feature/Setting: “Record Created” in Events table, triggers event workflow assignment and status updates via Airtable API.
13. Monday.com
- Feature/Setting: Item creation in “Event Plan” board triggers reminders and assigns owners via Board API.
14. Outlook Calendar
- Feature/Setting: “EventAdded” webhook triggers automated invites and reminders using Outlook Calendar API.
15. Eventbrite
- Feature/Setting: “Order Placed” webhook marks RSVP, updates guest list spreadsheet, and initiates post-event emails.
16. Meetup
- Feature/Setting: “New RSVP” event for scheduled club events, triggers automated welcome and info DMs via Meetup API.
17. SendGrid
- Feature/Setting: “Single Send” API triggered by task due update, dispatches email reminders to stakeholders.
18. Twilio SMS
- Feature/Setting: “Message Send” REST API to alert volunteers of new assignments or last-minute changes.
19. Jira
- Feature/Setting: “IssueCreated” webhook generates a workflow for technical or venue tasks; status change triggers update notifications.
20. Zendesk
- Feature/Setting: “Ticket Created” triggers assignment of support roles for event question handling.
21. GitHub
- Feature/Setting: “Issue Opened” webhook for collaborative projects (e.g., website, media releases), linking PRs to event deadlines.
22. Dropbox
- Feature/Setting: “FileAdded” webhook for resource uploads, triggers notifications and collaborative review assignments.
Benefits
1. Ensures instant, accurate task delegation and progress tracking.
2. Reduces manual admin by auto-syncing calendars, reminders, and task statuses.
3. Increases event turnout and engagement with timely, multi-channel notifications.
4. Enhances transparency and accountability via real-time logs and feedback loops.
5. Facilitates seamless document sharing, planning, and collaboration across diverse platforms.