Event RSVP and attendance confirmation workflows

Purpose

1.1. Enable seamless RSVP collection and manage attendance for anime club events.
1.2. Automate invitations, confirmations, reminders, attendance tracking, and post-event follow-up.
1.3. Reduce manual labor, minimize errors, improve attendee experience, and gather engagement data.
1.4. Integrate communication, calendaring, registration, and analytics tools for complete event lifecycle automation.

Trigger Conditions

2.1. New event creation within a calendar, form, or event platform.
2.2. Addition of a new attendee to a mailing or contacts list.
2.3. Manual submission of RSVP by club member.
2.4. Scheduled trigger (e.g., reminders 24 hours before event).
2.5. Status update for RSVP, attendance, or cancellations.

Platform Variants

3.1. Google Calendar
- Feature/Setting: "Create Event" API, configure webhook for event creation/updates.
- Sample: Setup push notifications for RSVP changes.

3.2. Microsoft Outlook/Office 365
- Feature/Setting: "Calendar Event" API, connect to automated email workflow.
- Sample: Automatically send invitations upon event entry.

3.3. Eventbrite
- Feature/Setting: "Order Webhook" and "Attendee Created" endpoint.
- Sample: Trigger flow on new ticket/RSVP registration.

3.4. Zoom
- Feature/Setting: "Meeting Created" webhook, fetch attendee join status via API.
- Sample: Mark RSVP as attended when user enters meeting.

3.5. Mailchimp
- Feature/Setting: "Campaign API" with RSVP landing page integration.
- Sample: Track opens and link clicks as engagement metrics.

3.6. Twilio SMS
- Feature/Setting: Inbound SMS webhook, automate RSVP confirmation response.
- Sample: Accept "YES" via SMS, auto-update registration in database.

3.7. Slack
- Feature/Setting: Bot post in channel, use interactive message buttons.
- Sample: Collect RSVP directly in club channel.

3.8. Discord
- Feature/Setting: Bot integration via "interaction" endpoint, embed RSVP buttons.
- Sample: Process event signups from anime club’s Discord server.

3.9. Google Forms
- Feature/Setting: "On Submit" webhook trigger, log responses to Sheets.
- Sample: Auto-email confirmation upon form submission.

3.10. Typeform
- Feature/Setting: Webhook responses, collect RSVP data with follow-up email API.
- Sample: Custom thank-you emails for each RSVP.

3.11. Airtable
- Feature/Setting: "Record Added" trigger, email/SMS automation on new RSVP.
- Sample: Update attendance logs and send reminders.

3.12. ZoomInfo Events
- Feature/Setting: Event sync, track registrants with real-time updates.
- Sample: Merge attendee data with club membership rolodex.

3.13. Salesforce
- Feature/Setting: "Campaign Member" API, automatically assign RSVP status.
- Sample: Set event follow-up tasks after attendance marked.

3.14. SendGrid
- Feature/Setting: Automated transactional emails, dynamic RSVP tracking.
- Sample: Notify non-respondents with mail merge and unique RSVP links.

3.15. Facebook Events
- Feature/Setting: Graph API, fetch attendee list and post reminders.
- Sample: Monitor "interested" and "going" statuses for club event.

3.16. Meetup
- Feature/Setting: Webhooks on RSVP create/update; pull attendee lists.
- Sample: Send custom Slack messages when threshold reached.

3.17. Notion
- Feature/Setting: Invite database table, status-linked automation to email.
- Sample: Mark attendance with in-app button, auto-sync to Google Calendar.

3.18. WhatsApp Business
- Feature/Setting: Automated replies to RSVP texts using Business API.
- Sample: Log responses from group chats, follow up non-responders.

3.19. HubSpot
- Feature/Setting: "Marketing Events" API, update contact status on response.
- Sample: Trigger advocacy email after positive event feedback.

3.20. Zapier
- Feature/Setting: Multi-platform glue for cross-channel RSVP, attendance, reminders.
- Sample: Google Form RSVP triggers Mailchimp confirmation, logs to Airtable.

3.21. Trello
- Feature/Setting: Event board cards, rules for moving RSVP statuses.
- Sample: Auto-assign committee members to event tasks as RSVPs increase.

3.22. Google Sheets
- Feature/Setting: Log all RSVP data, trigger Google Apps Script for bulk reminders.
- Sample: Highlight non-respondents at set intervals.

Benefits

4.1. Drastically minimize human workload for repetitive invite/confirmation tasks.
4.2. Consistent, immediate communication with club members via preferred channels.
4.3. Centralized and error-free RSVP/attendance records for reporting.
4.4. Improved engagement and responsiveness via automated multi-touch reminders.
4.5. Scalable and repeatable process for all sizes/types of anime club events.