Attendee check-in/out logging and notifications

Purpose

1.1. Digitally record each attendee’s entry and exit during diving events/programs for compliance, reporting, and safety.
1.2. Provide real-time notifications to staff, participants, and guardians for check-in/check-out events.
1.3. Ensure accountability, support emergency roll calls, and maintain transparent participation records.
1.4. Automatically update attendance logs, notify absent participants, and integrate with scheduling or reporting systems.

Trigger Conditions

2.1. QR/barcode scan on arrival or departure by attendee or staff.
2.2. Mobile geofencing detects attendee presence inside facility.
2.3. Manual check-in/out via online portal or kiosk.
2.4. Integration sync from third-party registration or ticketing system.
2.5. Scheduled reminders at session start/end for unconfirmed attendees.

Platform Variants

3.1. Google Sheets
• Feature/Setting: Use API to auto-log name, timestamp, and action upon each check-in/out event.
3.2. Twilio SMS
• Feature/Setting: Send real-time SMS notifications to staff or guardians using Twilio Messaging API.
3.3. SendGrid
• Feature/Setting: Configure Transactional Mail API to send check-in confirmation emails to participants.
3.4. Microsoft Teams
• Feature/Setting: Post automated check-in/out messages to dedicated Teams channels via webhook integration.
3.5. Slack
• Feature/Setting: Use Incoming Webhooks to notify the pool supervisor channel for each attendee update.
3.6. Airtable
• Feature/Setting: Log attendance actions in Airtable, leveraging its API for structured database entries.
3.7. Salesforce
• Feature/Setting: Auto-update custom attendance objects on attendee records using REST API.
3.8. Zoho CRM
• Feature/Setting: Insert or update participant records on check-in/out through Zoho CRM APIs.
3.9. Microsoft Outlook
• Feature/Setting: Deploy calendar invites/notifications; use Calendar API for reminders of check-in/out.
3.10. HubSpot
• Feature/Setting: Automate workflow-driven attendance logging on contact timelines via Engagements API.
3.11. Freshdesk
• Feature/Setting: Generate tickets or notifications for exceptions (missed check-in/out) via Ticket API.
3.12. Monday.com
• Feature/Setting: Update item status columns representing attendee logs in real time using API.
3.13. Trello
• Feature/Setting: Create cards per attendee or activity, updating on check-in/out events via Trello API.
3.14. Mailchimp
• Feature/Setting: Trigger automated confirmation or reminder emails with Campaigns API.
3.15. Zoom
• Feature/Setting: Use Webhook or Meeting Participant Joined/Left event for virtual session logging.
3.16. Eventbrite
• Feature/Setting: Sync attendee status from ticket scans using Attendee Check-In API.
3.17. Calendly
• Feature/Setting: Trigger notifications or log events based on scheduled session check-ins via Webhooks.
3.18. Intercom
• Feature/Setting: Send automated chat or in-app notifications about check-in using Messaging API.
3.19. Zapier
• Feature/Setting: Connect scanning/check-in triggers with third-party actions such as notifications and logging.
3.20. AWS S3
• Feature/Setting: Archive attendance logs securely in structured files with S3 PutObject API.
3.21. Pipedrive
• Feature/Setting: Update activity logs for attendee contacts using Activities API on each event.
3.22. Notion
• Feature/Setting: Append check-in/out data to project databases using Notion API.

Benefits

4.1. Reduces manual work and error-prone paper-based records.
4.2. Enhances facility safety with accurate, accessible logs.
4.3. Delivers immediate awareness to staff and guardians.
4.4. Improves compliance with participation, legal, and insurance requirements.
4.5. Supports seamless integration with reporting, analytics, and emergency response processes.