Event registration confirmations and calendar invites

Purpose

1.1. Automate confirmations for event registrations at acrobatic diving pools, including instant attendee notifications and seamless calendar invite delivery.
1.2. Eliminate manual coordination by instantly updating guests and event staff, reducing no-shows, and supporting compliance with program management protocols.
1.3. Synchronize all registered participants, instructors, and facility calendars for classes, competitions, or safety trainings.
1.4. Gather attendee data, facilitate reminders, and log RSVP responses efficiently with robust audit trails.

Trigger Conditions

2.1. Attendee submits registration form for competitive diving event, training, or session.
2.2. Payment processed for an upcoming program or confirmation of enrollment received.
2.3. Event organizer updates, reschedules, or cancels a planned acrobatic diving event.
2.4. Waitlist participant admitted or a group reservation is completed.

Platform Variants

3.1. Google Calendar
• API: Events.insert — create personalized invites, auto-add to attendees’ calendars.
3.2. Microsoft Outlook/Office 365
• API: Calendar.CreateEvent — dispatch invites linked to organizational accounts.
3.3. Zoom
• API: /meetings endpoint — create meeting links; add to calendar invites for virtual dive briefings.
3.4. Twilio SMS
• Feature: Programmable SMS — send text confirmations and reminders using event-specific templates.
3.5. SendGrid
• API: Mail Send — craft transactional confirmation emails with dynamic content and event details.
3.6. Eventbrite
• API: POST /events/{id}/attendees — trigger auto email confirmation and e-ticket.
3.7. Salesforce Calendar
• API: /services/data/vXX.X/sobjects/Event — log activity and push calendar notifications.
3.8. Slack
• API: chat.postMessage — notify staff channels of new registrations or changes.
3.9. HubSpot
• API: Engagements API — generate tasks or calendar meetings per new event signup.
3.10. Acuity Scheduling
• API: /appointments — auto-send branded confirmations and .ics files to attendees.
3.11. Apple Calendar/iCloud
• API: EventKit — direct push to Apple users’ calendars upon registration.
3.12. Mailchimp
• API: /messages/send — trigger targeted email confirmations for segmentation.
3.13. Calendly
• API: /scheduled_events — auto-create and send calendar events for booked sessions.
3.14. Zapier
• Action: Google Calendar/Create Detailed Event — chain confirmation to any supported app.
3.15. Pabbly Connect
• API Router: Schedule invite and follow-up message to any event integration.
3.16. Doodle
• API: Create poll/invite — confirm group attendance for team practices.
3.17. ActiveCampaign
• API: /api/3/contacts — trigger personalized confirmations in automations.
3.18. Zoho Calendar
• API: /calendar/events — instantly add and update event records for all participants.
3.19. Typeform
• API: /responses — capture form data; route to confirmation and calendar sequence.
3.20. Freshdesk
• API: /api/v2/tickets — create ticket for each confirmed attendee with scheduled event info.
3.21. Jotform
• Feature: Post-Submission Email Settings — auto-send calendar file with confirmation.

Benefits

4.1. Removes manual communication, minimizing admin workload and human error.
4.2. Enhances attendee experience with instant, reliable engagement and reminders.
4.3. Supports compliance with event management protocols for aquatic facilities.
4.4. Increases event attendance and operational transparency.
4.5. Easily auditable logs for proof of confirmation delivery and response management.