Pre-event preparation checklists for staff

Purpose

1. Coordinate and automate checklists for pre-event staff tasks, ensuring all safety, equipment, facility, and compliance steps are completed before acrobatic diving events begin.

2. Guarantee timely distribution, confirmation, and central logging of staff responsibilities.

3. Reduce human error and enhance regulatory compliance in event preparations.

Trigger Conditions

1. Event creation or scheduling in facility management calendar.

2. Manual initiation by event manager.

3. Detection of pre-set time threshold before event (e.g., 24 hours prior).

4. Receipt of automated notification from booking/registration system indicating confirmed event.

Platform Variants

1. Microsoft Teams

• Feature/Setting: Scheduled message using Teams Bot API to assigned group/channel.
  

2. Slack

• Feature/Setting: Workflow Builder automation to push checklist and collect acknowledgment.
  

3. Google Workspace

• Feature/Setting: Google Sheets API for checklist management and Google Chat integration for alerts.
  

4. Trello

• Feature/Setting: Trello API to auto-create pre-event checklist cards and assign staff.
  

5. Asana

• Feature/Setting: Asana API to populate tasks, assign team members, and follow up with reminders.
  

6. Monday.com

• Feature/Setting: Automation recipe to create pre-filled checklists and ping staff via notifications.
  

7. Notion

• Feature/Setting: Notion API to duplicate event task templates and send reminders via integrations.
  

8. Salesforce

• Feature/Setting: Process Builder to generate related tasks and trigger staff alerts.
  

9. Zendesk

• Feature/Setting: Triggered macro to generate preparation ticket/checklist per event.
  

10. Airtable

• Feature/Setting: Airtable Automations to generate records and email reminders.
  

11. ClickUp

• Feature/Setting: ClickUp Automations to auto-assign and track checklist items.
  

12. JIRA

• Feature/Setting: JIRA API to create pre-event issues and notify responsible users.
  

13. Basecamp

• Feature/Setting: To-Do List auto-creation via Basecamp webhooks for each event.
  

14. Outlook

• Feature/Setting: Microsoft Graph API to send checklist emails and calendar invites to staff.
  

15. Gmail

• Feature/Setting: Gmail API to send checklist messages and gather confirmations via replies.
  

16. Twilio

• Feature/Setting: Messaging API to send SMS checklists and track staff responses via webhook.
  

17. SendGrid

• Feature/Setting: API to deliver HTML checklists and log receipt analytics.
  

18. Zoom

• Feature/Setting: Webinar prep email using Zoom API for staff involved in digital/hybrid events.
  

19. DocuSign

• Feature/Setting: Workflow templates requiring staff digital sign-off on checklist completion.
  

20. HubSpot

• Feature/Setting: Workflow Automation for triggering tasks and sending preparation reminders.
  

Benefits

1. Real-time checklist assignment and tracking across multiple communication channels.

2. Reduced administrative overhead, faster staff coordination.

3. Increased safety and regulatory adherence through digitized, auditable processes.

4. Centralized record-keeping for compliance verification and continuous improvement.