Guest list and ticketing workflow automation

Purpose

1.1. Automate the end-to-end guest list and ticketing workflow for martial arts club events, covering online ticket sales, guest tracking, payment processing, entry verification, automated notifications, special access management, reporting, integrations with marketing and accounting, fraud reduction, and secure guest data handling.
1.2. Enable seamless automating of invitations, confirmations, group bookings, waiting lists, membership validation, check-ins, and feedback requests.

Trigger Conditions

2.1. New ticket purchase on event website or app
2.2. Manual staff entry for walk-in guests or VIPs
2.3. Membership renewal triggers VIP entry rights
2.4. Email or SMS RSVP confirmation
2.5. Payment confirmation receipt from payment gateway
2.6. Time-based triggers (e.g., a reminder X days before event)
2.7. Threshold triggers (e.g., waitlist automation when event is full)

Platform Variants

3.1. Eventbrite
• API: "/v3/orders/" — automate ticket sales, guest lists, and attendance updating
3.2. Stripe
• API: "checkout.session.completed" — automates payment confirmation and ticket assignment
3.3. Twilio SMS
• API: "Messages.create" — automate SMS ticket receipts, reminders, and real-time updates
3.4. SendGrid
• API: "mail/send" — automate emailing tickets, QR codes, event updates, and feedback surveys
3.5. Google Sheets
• API: "spreadsheets.values.append" — automate addition of guests to central guest list tracker
3.6. Airtable
• API: "createRecords" — automates central guest CRM and tracks check-ins/outs
3.7. Mailchimp
• API: "lists/members" — automate newsletter signups and event follow-ups
3.8. Salesforce
• API: "sobjects/Contact" — automate guest record sync with CRM
3.9. Zapier Webhooks
• API: "zapier/hooks/catch" — automate arbitrary integration points when new guests are added
3.10. Zoom
• API: "/meetings" — automates creating virtual event tickets and registering guests
3.11. Facebook Events
• Graph API: "/event/invited" — automate guest list import/export
3.12. Slack
• API: "chat.postMessage" — automate staff alerts for VIP or flagged guests
3.13. Microsoft Teams
• API: "chatMessage" — automate event updates and check-in notifications to staff
3.14. WooCommerce
• API: "order.create" — automate link between product purchase and ticketing
3.15. Shopify
• API: "orders/create" — automate ticket issue and guest addition post-purchase
3.16. Google Calendar
• API: "events.insert" — automate calendar invites for guests and organizers
3.17. DocuSign
• API: "envelopes/create" — automate signing liability waivers at registration
3.18. QuickBooks
• API: "invoice.create" — automate invoicing for group bookings or special packages
3.19. Typeform
• API: "responses/webhooks" — automate survey collection post-event for guests
3.20. HubSpot
• API: "contacts/v1/contact" — automate sales/marketing follow-up flows for event attendees
3.21. Discord
• API: "channels/{channel.id}/messages" — automate real-time entry notifications for member communities
3.22. PayPal
• API: "payment.sale.completed" — automate guest access and confirmation on successful payment

Benefits

4.1. Automates tedious manual guest entry and error-prone ticket tracking
4.2. Streamlines automatable communication: receipts, reminders, updates
4.3. Automates guest segmentation and group management for efficient check-ins
4.4. Ensures rapid, automated payment validation and ticket issuance
4.5. Enables automating comprehensive analytics and reporting on event attendance
4.6. Reduces operational load via automation of reminders and status notifications
4.7. Improves guest experience with instant, automated confirmations and mobile ticketing
4.8. Automator monitors fraud and double entries via real-time API checks
4.9. Scalability for any club size by automating recurring events
4.10. Secure, automated handling of guest and payment data for compliance and privacy.