Automated photo/video archiving post-event

Purpose

1. Automate archiving of event photos/videos after church events/services, centralizing digital media, ensuring secure storage, orderly records, and ease of future sharing or retrieval for Armenian Apostolic church operations.

2. Automates categorization by event type, date, and clergy; applies metadata for searchability and automates notifications to communication teams upon archiving.

3. Supports privacy by automating access permissions, watermarking, and compliance checks.

Trigger Conditions

1. Event’s scheduled end time met (calendar integration).

2. Upload of new media in specific folders/drives.

3. Submission of photo/video links by event volunteers via web-form or mobile app.

4. Import from designated WhatsApp/Telegram/Signal groups using automated monitoring.

5. Tagging media files with event code or church identifier triggers archiving automation.

Platform Variants

1. Google Drive

• API: Files: insert, update, permissions; automates upload and folder management based on event schedule.
  

2. Dropbox

• Function: /files/upload, Shared Links, User Events; automates storing new media, sharing, and notifications.
  

3. Microsoft OneDrive

• API: CreateFolder, UploadFile, SetPermissions; automates event-wise folders and user/group access.
  

4. Box

• API: UploadFile, Metadata, Collaboration; automates file storage, tagging, and clergy team access.
  

5. Amazon S3

• Feature: S3 PutObject, S3 Object Tagging; automates storage and tagging for archival query.
  

6. Google Photos

• API: MediaItems: batchCreate, media search; automates uploading and categorizing media in albums.
  

7. Flickr

• API: Upload, Photosets.create; automates trackable public and private archiving by event.
  

8. SmugMug

• Feature: API v2 Upload, Album creation; automates clergy-restricted galleries per event.
  

9. Synology NAS

• Feature: File Station HTTP API; automates LAN storage, folder creation, and permission controls.
  

10. SharePoint

• API: CreateDocument, AssignPermissions; automates document library use and role access for media files.
  

11. Airtable

• API: Attachment fields, Views; automates indexed media tables and filtered photo access.
  

12. Monday.com

• Feature: Files column, Automations; automates upload triggers by event board item.
  

13. Notion

• API: File properties, Databases; automates uploading and linking media to event pages.
  

14. Zapier

• App: Uploaded Media Trigger; automates movement between cloud and notification upon archive.
  

15. Pabbly Connect

• App: Files trigger/action; automates media intake from multiple sources and archiving flows.
  

16. Make (Integromat)

• Module: Watch Files, Google Drive/Dropbox modules; automates multi-platform media archiving.
  

17. Slack

• Feature: Files, Workflow Builder; automates auto-uploaded files into archive channels/folders.
  

18. Discord

• Feature: Webhooks, File Uploads; automates event channel uploads direct to archive folders.
  

19. Telegram

• Bot API: getFile, sendDocument; automates group uploads to central church media repositories.
  

20. WhatsApp Business API

• Feature: Media download endpoint; automates saving media sent to group into archive platforms.
  

21. Trello

• Power-Up: Google Drive, Attachments; automates archiving by linking photo cards to cloud folders.
  

22. Google Forms

• Feature: File upload, Responses; automates intake of event photos/videos and auto-routing to storage.
  

Benefits

1. Automates archiving, eliminating manual collection and reducing error.

2. Automated notifications inform teams of new archives.

3. Ensures automated organization and compliance with privacy protocols.

4. Clients gain a searchable, reliable, automatedly updated event media library.

5. Saves time, improves media management, and supports the church’s historical recordkeeping.