Confirmation and reminder messaging to speakers or performers

Purpose

1.1 Automate confirmation and reminder messaging to speakers or performers involved in Armenian Apostolic church events, minimizing manual outreach, reducing human error, ensuring timely communication, improving attendance, and maintaining smooth event flow by automating informative, personalized touchpoints before performances or speaking engagements.

Trigger Conditions

2.1 Event creation or update occurs for a church service or function involving a speaker/performer.
2.2 Speaker or performer record is added to the participant list.
2.3 Scheduled time approaches (e.g., 72/24/2/1 hours before event).
2.4 Manual trigger by coordinators for ad hoc reminders or confirmations.
2.5 Automated flag if confirmation link not responded within set period.

Platform variants

3.1 Twilio SMS
• Feature/Setting: Automate outbound SMS using Programmable Messaging API, configure to auto-send based on event dates and recipient list.
• Sample: Schedule SMS for 24 hours prior using REST API "Messages" endpoint.

3.2 SendGrid
• Feature/Setting: Automate email sequences via Marketing Campaigns automation, use "Scheduled Send" and "Dynamic Template Data".
• Sample: Prepare email templates, trigger send via Send API.

3.3 Gmail API
• Feature/Setting: Automate confirmation emails via OAuth-enabled app, use "send" method in Gmail API, pre-fill content and recipient.
• Sample: Automate dispatch on event update.

3.4 Outlook 365 API
• Feature/Setting: Automate confirmation/reminder message via Microsoft Graph API using "sendMail" endpoint.
• Sample: Integrate with calendar events for timed messages.

3.5 WhatsApp Business API
• Feature/Setting: Automator uses template messages, auto-send via "messages" endpoint; suitable for speakers preferring WhatsApp.
• Sample: Schedule template with dynamic values.

3.6 Slack
• Feature/Setting: Automate DM or channel messages using Slack Bot and "chat.postMessage" API for internal speaker notifications.
• Sample: Link event data to Slack workspace.

3.7 Telegram Bot API
• Feature/Setting: Automate reminders with "sendMessage" and "sendMediaGroup", schedule to individual performers on Telegram.
• Sample: Set chron job for push.

3.8 Microsoft Teams
• Feature/Setting: Automate notifications using Teams Bot Framework and "create conversation" in targeted channel or DM.
• Sample: Triggered on event update.

3.9 Zapier
• Feature/Setting: Automates multi-platform reminders connecting forms, calendars, and messaging apps, configuring a sequence using built-in "Delay" and "Schedule" actions.
• Sample: Chain event management system with email or SMS.

3.10 Google Calendar API
• Feature/Setting: Automates event invite notifications with "event.create" and reminders using "reminders.override".
• Sample: Set SMS/email reminders.

3.11 ActiveCampaign
• Feature/Setting: Automate personalized confirmation/reminder emails using Automations; link with CRM data and event triggers.
• Sample: Schedule multi-step automation.

3.12 Mailchimp
• Feature/Setting: Automates campaigns to event speakers, triggers based on segment/merge data and event time with "Classic Automation" workflow.
• Sample: Configure list tags for speakers.

3.13 Pabbly Connect
• Feature/Setting: Automate multi-step workflows integrating forms, email marketing, SMS, and WhatsApp templates.
• Sample: Time-based trigger for each step.

3.14 Salesforce
• Feature/Setting: Automate reminder tasks or email/SMS via Process Builder, Flow, and integrated AppExchange message services.
• Sample: Link to speaker objects.

3.15 HubSpot
• Feature/Setting: Automate multimodal outreach using Workflows, smart lists, and event triggers for custom messaging.
• Sample: Configure event-based workflow.

3.16 ClickSend
• Feature/Setting: Automate SMS, email, and voice reminders using bulk send API, event-based triggers, or calendar sync.
• Sample: Prepare SMS automation.

3.17 Zoho CRM
• Feature/Setting: CRM workflow automation for reminders; "Workflow Rules" automates messaging via email/SMS integrations.
• Sample: Link contacts to events.

3.18 Plivo
• Feature/Setting: Automator uses Voice/SMS API, send reminders dynamically using programmable triggers event timelines.
• Sample: SMS/Voice send configurations.

3.19 MessageBird
• Feature/Setting: Automate omnichannel messaging (SMS, WhatsApp, Voice) using Flow Builder, configure for event-driven reminders.
• Sample: Template flow per event.

3.20 Freshdesk Omnichannel
• Feature/Setting: Automated reminder tickets and emails to assigned speakers, building workflows for messaging upon event status.
• Sample: Trigger on ticket/event update.

3.21 Brevo (ex. Sendinblue)
• Feature/Setting: Automate transactional and scheduled messages using Email API and Marketing Automation workflows.
• Sample: Personalize based on custom attributes.

3.22 Eventbrite
• Feature/Setting: Automator sends reminders using "Attendee Messaging" or integrates with messaging APIs for targeted outreach.
• Sample: Bulk message with schedule triggers.

3.23 RingCentral
• Feature/Setting: SMS automation via Programmable Messaging, schedule messages to mobile, automate for near-event triggers.
• Sample: POST "messages" endpoint.

3.24 Intercom
• Feature/Setting: Automate event-based messages to speakers/performers via Messenger, using "Outbound Messages".
• Sample: Event registration triggers.

3.25 Airtable
• Feature/Setting: Automation scripts to trigger confirmation/reminder via integrated email/SMS automation tools when event records created/updated.
• Sample: Script block plus webhooks.

Benefits

4.1 Automates touchpoints, increasing likelihood of attendance and response.
4.2 Automator reduces manual coordination labor, freeing staff for core tasks.
4.3 Automated checks for confirmation, so gaps are rapidly detected and resolved.
4.4 Automation ensures messaging consistency and regulatory compliance.
4.5 Automates personalized engagement, boosting morale and preparedness.
4.6 Automation cultivates reliability, punctuality, and professionalism for church events.