Automated attendee tracking and reporting

Purpose

 1.1. Enable seamless, accurate attendee tracking for services, events, and groups within Anglican churches.
 1.2. Automate attendee check-in at physical events, virtual meetings, and hybrid formats.
 1.3. Track participation by name, role, demographics, and recurrence for richer engagement.
 1.4. Generate auto-updated attendance reports for leadership, follow-up, and compliance.
 1.5. Integrate attendance logs with membership, communications, and pastoral care workflows.

Trigger Conditions

 2.1. Event registration or sign-in submitted via web form, kiosk, app, or QR scan.
 2.2. Attendance data received from physical kiosk, mobile device, or online webinar platform.
 2.3. Scheduled event time reached; system initiates check-in window or follow-up.
 2.4. Manual admin entry of attendance logs.
 2.5. Receipt of attendance webhook/API call from supported event tools.

Platform Variants

 3.1. Google Forms
  • Feature: Form Submit Trigger
  • Setting: Connect Form submission webhook; capture name, email, event.
 3.2. Microsoft Forms
  • Feature: Response Notification
  • Setting: Configure ‘When a response is submitted’ trigger; route data to attendance log.
 3.3. Eventbrite
  • Feature: Order Placed Webhook
  • Setting: Enable Webhook; process ticket check-in data into event system.
 3.4. Zoom
  • Feature: Webinar Attendee Report API
  • Setting: Configure post-meeting polling of ‘Get Webinar Participants’ endpoint.
 3.5. Mailchimp
  • Feature: Tagging API
  • Setting: Auto-add event tags upon registration/check-in API.
 3.6. Church Community Builder
  • Feature: Attendance Module API
  • Setting: Auto-insert attendee and check-in data under each event instance.
 3.7. Planning Center
  • Feature: Check-Ins API
  • Setting: Trigger ‘Create Check-In’ endpoint for arrivals at services.
 3.8. Elvanto
  • Feature: People Attendance API
  • Setting: POST to /services/attendance upon event registration completion.
 3.9. Tithe.ly
  • Feature: Events RSVP API
  • Setting: Capture RSVP webhooks to create or update attendance records.
 3.10. Realm by ACS
  • Feature: Attendance API
  • Setting: Sync check-in data using AttendanceEvent POST.
 3.11. Twilio
  • Feature: SMS Keyword Trigger
  • Setting: Trigger actions on keyword receipt (e.g., “ATTEND”) and update register.
 3.12. SendGrid
  • Feature: Parse Inbound Emails API
  • Setting: Extract RSVP/check-in details from incoming emails to update records.
 3.13. AirTable
  • Feature: New Record Trigger
  • Setting: Track and timestamp attendee data in ‘Attendance’ base.
 3.14. Salesforce
  • Feature: Campaign Member API
  • Setting: Add/update attendees in event campaigns via REST.
 3.15. HubSpot
  • Feature: Form Submission API
  • Setting: Capture registrations via API and log for reporting.
 3.16. Slack
  • Feature: Event Subscriptions
  • Setting: Post to attendance logs when users check-in via bot command.
 3.17. Facebook Events
  • Feature: RSVPs API
  • Setting: Sync interested/going users to central records.
 3.18. Microsoft Teams
  • Feature: Meeting Attendance API
  • Setting: Poll meeting attendance and generate report for import.
 3.19. Google Sheets
  • Feature: New Row Trigger
  • Setting: Add entry to attendance sheet upon registration/check-in event.
 3.20. Jotform
  • Feature: Webhook
  • Setting: Send submission data to attendance workflow on each completed form.

Benefits

 4.1. Substantial reduction in manual tracking errors and volunteer labor.
 4.2. Immediate, up-to-date attendance data for follow-up and pastoral engagement.
 4.3. Centralized, consistent records across physical and online Anglican events.
 4.4. Compatibility with holistic ministry management and compliance reporting.
 4.5. Enhanced member engagement insights to inform church growth strategies.