Automated check-in for events and services

Purpose

1.1. Enable seamless, contactless attendee check-in for Anglican church events and services.
1.2. Automate registration verification, reduce manual entry, minimize wait times, and improve attendee tracking.
1.3. Integrate notifications, badge generation, and attendance data export to church management systems.
1.4. Enhance reporting for pastoral care and compliance with event safety regulations.

Trigger Conditions

2.1. New attendee registration via online/event platform.
2.2. Scheduled event start time reached.
2.3. Attendee scans QR code at event entrance.
2.4. NFC tag activated at event location.
2.5. Receipt of confirmation SMS or email reply.

Platform Variants

3.1. Eventbrite
• Feature/Setting: Webhook event for check-in; configure check-in API to auto-mark attendance on scan.
3.2. Google Forms
• Feature/Setting: Form submission triggers Apps Script to append roster or send confirmation email.
3.3. Twilio
• Feature/Setting: SMS receive webhook; use Messaging API to record check-in and auto-respond.
3.4. Zapier
• Feature/Setting: ‘New Entry’ in Google Sheets runs automation to update attendance list.
3.5. Microsoft Power Automate
• Feature/Setting: Automate SharePoint list update when RSVP email is confirmed.
3.6. Mailchimp
• Feature/Setting: Automated campaign trigger on check-in for event reminders or follow-up.
3.7. Salesforce
• Feature/Setting: Process Builder workflow for contact check-in, update ‘Event Attendance’ object.
3.8. G Suite (Google Workspace)
• Feature/Setting: Calendar API auto-invite check-in flows, mark as ‘attended’ on event entry.
3.9. Slack
• Feature/Setting: Incoming webhook for posting live check-in updates or attendee count to a channel.
3.10. HubSpot
• Feature/Setting: Workflow rule for contact properties, update attendance and trigger notifications.
3.11. Microsoft Teams
• Feature/Setting: Adaptive Card posted for check-in, response logs attendance via Graph API.
3.12. QR Code Generator (API-driven)
• Feature/Setting: Generate personalized QR code via API, validated at entry with scan endpoint.
3.13. Airtable
• Feature/Setting: Form submission triggers automation to add attendee to ‘Event Attendance’ table.
3.14. Typeform
• Feature/Setting: Form response sends POST request to mark check-in via Webhooks.
3.15. Stripe
• Feature/Setting: Payment success event triggers webhook to enable ticket check-in functionality.
3.16. Pipedrive
• Feature/Setting: Activities API to update participant records upon successful check-in.
3.17. SendGrid
• Feature/Setting: Inbound Parse webhook for RSVP emails, triggers confirmation thanks email.
3.18. Trello
• Feature/Setting: Automated card creation for each check-in, trackers for pastoral follow-up.
3.19. Zoho CRM
• Feature/Setting: Workflow updates custom fields ‘Event Attended’ on check-in via API.
3.20. Calendly
• Feature/Setting: Scheduled event confirmation triggers webhook to check-in or send reminders.
3.21. SurveyMonkey
• Feature/Setting: Survey completion pushes webhook to record post-event check-ins.
3.22. DocuSign
• Feature/Setting: Envelope completed triggers for signature-based check-ins, e.g., waivers.

Benefits

4.1. Minimizes paper use and manual labor, saving church resources.
4.2. Reduces crowding and ensures compliance with safety guidelines.
4.3. Improves accuracy of attendee records for pastoral care and follow-up.
4.4. Enables real-time reporting and analytics for church event management.
4.5. Integrates flexibly with most church administration tools and CRM systems.