Check-in and badge generation for attendees

Purpose

1.1. Facilitate seamless attendee check-in and automate badge generation for events or church services.
1.2. Confirm participant identity, track attendee flow, and print or email personalized badges.
1.3. Integrate attendee data capture, real-time registration updates, and on-site printing or digital badge delivery.
1.4. Reduce manual queueing, improve security, and ensure relevant access levels for different attendee categories.
1.5. Create digital records for attendance analytics, compliance, and follow-up communication.

Trigger Conditions

2.1. Event registration via web form, app, or third-party ticketing.
2.2. Attendee arrival and QR/barcode scan at venue or virtual check-in portal.
2.3. Scheduled pre-event email/SMS with unique check-in link or code.
2.4. Manual attendee lookup from staff dashboard.
2.5. Badge reissue or correction request.

Platform variants

3.1. Salesforce
• Function: Use Salesforce REST API (‘/services/data/vXX.X/sobjects/Lead/’) to sync attendee details and trigger badge creation on new record.
3.2. Eventbrite
• Webhook: Configure Event “Attendee Checked In” webhook to send attendee ID to badge printer or generator API.
3.3. Zapier
• Action: Use “Create Google Calendar Event” and webhook action to trigger badge template filling.
3.4. Google Sheets
• Script: On new row, use Google Apps Script to generate badge PDF and email it via Gmail API.
3.5. Office 365/Outlook
• Flow: Power Automate trigger “When a new form is submitted,” connect to OneDrive for badge file generation.
3.6. Mailchimp
• API: Use ‘Add or update list member’ API to personalize badge download links in confirmation campaigns.
3.7. Twilio
• Function: Twilio SMS API to send check-in codes (`Messages.create`) and automated badge URLs via SMS.
3.8. Avery Design & Print Online
• Integration: Use API to fill badge templates with attendee data and print via cloud-connected printer.
3.9. Dymo LabelWriter
• SDK: Invoke Dymo Label SDK to print badges on attendee arrival, triggered by QR or barcode scan.
3.10. QRickit
• API: Generate QR codes encoding attendee information for badges using ‘QR Code Generator API’.
3.11. Microsoft Power Automate
• Template: “On Microsoft Forms submission, create PDF badge in SharePoint and notify attendee via Teams.”
3.12. Webex Events (formerly Socio)
• Endpoint: Webhook for “Attendee Registered” triggers badge generation via third-party API or print service.
3.13. GlueUp
• Integration: “Check-In” API call triggers badge PDF creation and push to integrated print service.
3.14. Google Cloud Print
• Job submission: Use Cloud Print API to submit generated badge PDFs to local printer queues.
3.15. Adobe PDF Services
• Action: ‘Create PDF’ API to assemble badge with attendee data, return printable/downloadable file.
3.16. HubSpot
• Workflow: On ‘Form Submission,’ custom code action to merge fields into badge template and trigger print job.
3.17. JotForm
• Integration: JotForm Webhook to push form data on submission to badge generation script/API.
3.18. SendGrid
• API: Use ‘Send Email’ function to attach or link badge on attendee check-in confirmation email.
3.19. Slack
• Workflow: Bot command uploads or messages digital badge to attendee’s Slack (via chat.postMessage API).
3.20. Monday.com
• Automation: On new item, auto-fill badge template fields and trigger webhook to print or send digital badge.

Benefits

4.1. Increased event efficiency with rapid, automated attendee processing.
4.2. Enhanced security and accurate attendance tracking with digital records.
4.3. Personalized, professional badges with minimal manual workload.
4.4. Improved attendee experience and reduced entry bottlenecks.
4.5. Seamless integrations across registration, communication, and print platforms.