Online registration and check-in for events (weddings, baptisms, seminars)

Purpose

1.1. Automate online registration and event check-in for Greek Orthodox religious events—including weddings, baptisms, and seminars.
1.2. Automates collection of participant data, RSVP tracking, confirmations, reminders, and attendance analytics.
1.3. Enables seamless onsite and remote check-in, optimizes venue planning, automates compliance recording, and ensures GDPR-compliant personal data handling.
1.4. Automates communication with attendees and clergy, provides instant event updates, and archives event logs for church administration.

Trigger Conditions

2.1. Guest submits registration form via website or email.
2.2. Manual entry by church administrator for phone/in-person inquiries.
2.3. Automated trigger via calendar API integration on event creation or update.
2.4. Custom time-based triggers for reminders (e.g., 48 hours before event).

Platform Variants

3.1. Google Forms
• Feature: Automates online registration collection; configure form responses → Google Sheets API.
3.2. Typeform
• Feature: API webhook automator triggers webhook on form submission to automate registration pipeline.
3.3. Microsoft Forms
• Setting: Flow uses Forms → Power Automate to automate sending data to church CRM.
3.4. Eventbrite
• Integration: API automates creation of event pages, automates confirmation emails.
3.5. Cvent
• API: Use REST API to automate attendee management and check-in status updates.
3.6. Ticket Tailor
• Webhook: Automates online RSVPs, sending instant notifications to admin.
3.7. Zoho Creator
• Deluge Script: Automates registration data push to Zoho CRM and automated SMS reminders.
3.8. Airtable
• Automation: Triggers record creation for every registration form input.
3.9. Salesforce
• Flow: Automates contact creation and event lead routing via Salesforce Flow Builder.
3.10. Mailchimp
• Automation: API links new registrants to campaign triggers for reminder emails.
3.11. Twilio SMS
• API: Automates sending of SMS confirmations; Event triggers outbound message workflow.
3.12. SendGrid
• API: Automates transactional email confirmations and digital tickets.
3.13. Calendly
• Webhook: Automates syncing registration slots and attendee confirmations.
3.14. Zoom
• API: Automates issuing online event links and registration approval workflows.
3.15. Google Calendar
• API: Automates calendar event creation for each automated registration.
3.16. Slack
• Incoming Webhooks: Automates admin notification on new event registration.
3.17. SimpleTexting
• API: Automates group SMS to remind guests about check-in times.
3.18. ActiveCampaign
• Automation: Workflows trigger nurture and event follow-up automations.
3.19. HubSpot
• Workflow: Automates deal creation and marketing automation for registered guests.
3.20. Jotform
• Webhook/API: Automates pushing form data to event management dashboards.
3.21. Trello
• Automation: Triggers new event cards per registration for planning committees.
3.22. Monday.com
• Integration: Automates registration data to board items and assigns tasks.
3.23. Freshdesk
• Workflow: Automates ticket creation on registration help requests.
3.24. DocuSign
• API: Automates digital signature collection for participation consent forms.

Benefits

4.1. Automated registration reduces manual labor and error.
4.2. Automates guest communication—updates, confirmations, and post-event follow-ups.
4.3. Enables automating real-time attendee analytics for church admin.
4.4. Automates compliance and record-keeping, ensuring secure data handling.
4.5. Seamlessly automates check-in process, reducing queues and confusion.
4.6. Automates reminders, reducing no-shows and enhancing participation rates.
4.7. Frees staff time, allowing clergy to focus on religious duties instead of administration.
4.8. Automation ensures events run smoothly, creating a positive attendee experience.