Event & Tour ManagementPurpose
1.2. Ensure fast, secure, automated delivery and archiving of media assets for PR, marketing, and contractual obligations.
1.3. Prevent manual bottlenecks, automate notifications, and create tamper-resistant audit trails for asset handoffs.
1.4. Automate watermarking, compression, and versioning for different stakeholder requirements and asset control.
1.5. Integrate automated approval flows and enforce permission-based access.
Trigger Conditions
2.2. Automated manual upload of final photo/video batch to designated cloud folder.
2.3. Scheduled automated cron jobs (e.g., every midnight post-event).
2.4. Automated receipt of photographer/videographer “upload complete” notification.
2.5. API-wired trigger from digital asset manager signifying asset readiness.
Platform Variants
• Feature/Setting: Automate monitoring folder for new uploads; configure webhook/API for asset readiness.
3.2. Google Drive
• Feature/Setting: Automate file upload events; use Drive API to share assets programmatically.
3.3. OneDrive
• Feature/Setting: Automate file creation triggers; automate user-based sharing or link generation.
3.4. Box
• Feature/Setting: Automate file watching via API; automate enterprise-level permission assignment.
3.5. AWS S3
• Feature/Setting: Utilize bucket event notifications to automate asset movement/sharing; automate S3 signed URL generation.
3.6. Azure Blob Storage
• Feature/Setting: Automate blob create events; automate SAS URL creation for restricted access.
3.7. WeTransfer
• Feature/Setting: Automate transfer initiation via API; automate recipient list population.
3.8. SendGrid
• Feature/Setting: Automate upload-completion email notifications; automate recipient templating dynamically.
3.9. Twilio SMS
• Feature/Setting: Automate SMS alert upon asset availability; configure pre-set message templates.
3.10. Slack
• Feature/Setting: Automate channel message upon new asset; automate secure file link sharing.
3.11. Microsoft Teams
• Feature/Setting: Automate asset-ready notification to specific team; automate message with download link.
3.12. Zapier
• Feature/Setting: Automate multistep workflows for asset routing; automate filtering and routing logic.
3.13. Miro
• Feature/Setting: Automate asset upload/update to shared boards; API-connected visual asset handoff.
3.14. Airtable
• Feature/Setting: Automate record creation with asset links; automate tagged distribution (manager, PR, etc).
3.15. Monday.com
• Feature/Setting: Automate board update with new assets; automate loop to notified stakeholders.
3.16. Salesforce
• Feature/Setting: Automate file attachment to relevant events/leads; automate record notifications.
3.17. HubSpot
• Feature/Setting: Automate asset link addition to contact/company records; automate follow-up reminders.
3.18. Notion
• Feature/Setting: Automate database entry creation; automate media preview embedding.
3.19. WordPress
• Feature/Setting: Automate media upload to media library; automate scheduled blog post/release.
3.20. Vimeo
• Feature/Setting: Automate video uploads and privacy settings; automate notification upon publish event.
3.21. YouTube
• Feature/Setting: Automate video upload as unlisted/private; automated email notification to channel stakeholders.
3.22. Smartsheet
• Feature/Setting: Automate row update on asset delivery; automate log of who received what/when.
Benefits
4.2. Automates compliance with contractual deadlines.
4.3. Reduces manual errors via standardized automated distribution process.
4.4. Automated access control tightly managed for PR-sensitive assets.
4.5. Recipients are automatically notified, accelerating downstream workflows.
4.6. Discrete automatable flows for watermarking, compression, sharing, and audit logs.
4.7. Scalable to handle multiple events, large media files, and multifaceted distribution requirements.
4.8. Automatedly archives assets for future reference, reducing risk of loss.