Automated event registration and reminders

Purpose

1. Achieve end-to-end automation for event registration, participant data collection, attendee reminders, and follow-ups for church events.

2. Streamline and unify the registration pipeline from form submission to calendar booking and direct notification.

3. Ensure attendees, volunteers, and coordinators are timely informed and reminded, minimizing manual coordination.

4. Handle RSVP status, last-minute updates, and capture event feedback post-session within a single automated workflow.

Trigger Conditions

1. Event listing or creation initiated on website, app, or form.

2. Registration form submitted by attendee or volunteer.

3. Approaching event date/time threshold (e.g., 3 days prior, 1 day prior, 1 hour prior).

4. Manual admin-triggered reminders or cancellation notices.

5. Completion of event (to trigger feedback or follow-up).

Platform Variants

1. Google Forms

• Function: Capture registration; send data to Google Sheets using Form Responses.
  
• API: Use Google Forms webhooks for instant processing.
  

2. Google Sheets

• Function: Store registrant details, enable automated lookup and triggers.
  
• API: Google Sheets API with append/find triggers.
  

3. Google Calendar

• Function: Automatic calendar invites for registrations.
  
• API: Events.insert and Notifications.send.
  

4. Mailchimp

• Function: Add registrants to email lists, send scheduled or instant reminder campaigns.
  
• API: Lists/members and Campaigns/send.
  

5. Twilio SMS

• Function: Send SMS confirmations and custom reminders to registrants.
  
• API: Messages.create with event and attendee data.
  

6. SendGrid

• Function: Personalized email notifications and reminders.
  
• API: Mail/send endpoint.
  

7. Eventbrite

• Function: Event registration and ticketing; real-time webhook for new registrations.
  
• API: /events/{event_id}/attendees.
  

8. Airtable

• Function: Event and RSVP database, automate reminders via record changes.
  
• API: Records.create and webhook triggers.
  

9. Salesforce

• Function: Track event leads, automate contact follow-up and reminder tasks.
  
• API: REST API /sobjects/Lead and /Task/actions.
  

10. Zoom

• Function: Register participants for virtual sessions; send join links.
  
• API: Meetings/registrants and Webinar/registrants endpoints.
  

11. Slack

• Function: Automated channel posts for team reminders and updates.
  
• API: chat.postMessage to #event-notifications.
  

12. Microsoft Teams

• Function: Schedule meetings; post reminders in group chats.
  
• API: Create online meeting and chatMessage/send.
  

13. HubSpot

• Function: Event pipeline management, email workflows for reminders.
  
• API: CRM contact and workflow API.
  

14. ActiveCampaign

• Function: Automated event reminder sequences via email/SMS.
  
• API: Automations endpoint and contacts/sync.
  

15. Calendly

• Function: Event slot booking and automated confirmation emails.
  
• API: Scheduled Events webhook.
  

16. Typeform

• Function: Interactive registration; webhook forwarding to CRM/database.
  
• API: Responses and webhook triggers.
  

17. Notion

• Function: Event databases; automated attendee status update and reminder tasks.
  
• API: Database API and page updates.
  

18. Zoho CRM

• Function: Manage contacts, automate invitation and follow-up.
  
• API: Contacts/insertRecords and workflows.
  

19. ClickSend

• Function: Bulk SMS and email notifications to registrants.
  
• API: SMS/send and Email/send endpoints.
  

20. Pipedrive

• Function: Track event pipeline, trigger reminders and updates.
  
• API: Persons/add and Activities/add.
  

21. Outlook Calendar

• Function: Create and update event calendar entries.
  
• API: Calendar/events endpoint.
  

22. Asana

• Function: Task and reminder creation for volunteer teams.
  
• API: Tasks/create and notifications.
  

23. Facebook Events

• Function: Monitor RSVPs, send event messenger reminders.
  
• API: Events/{event_id} and Messenger/send.
  

24. WhatsApp Business API

• Function: Event updates and reminders via WhatsApp broadcast.
  
• API: Messages/send.
  

Benefits

1. Eliminate manual registration handling and maximize turnout with scheduled reminders.

2. Reduce no-show rates and miscommunications via multi-channel, automated alerts.

3. Centralize attendee and volunteer management for event organizers.

4. Enable consistent attendee experience at every touchpoint, pre- and post-event.

5. Integrate seamlessly with existing communication and data management systems.