Event & Webinar CoordinationPurpose
1.2. Streamline the entire registration lifecycle, eliminating manual data entry, reducing errors, and optimizing communication across platforms for students, instructors, and administrators.
Trigger Conditions
2.2. Payment completed through payment gateway.
2.3. Email inquiry received for a specific event.
2.4. RSVP confirmed or declined via email/calendar.
2.5. Scheduled time approaches for event reminders.
Platform Variants
3.1. Google Forms
• Feature/Setting: Form submit trigger; configure API call to send responses to backend or CRM.
3.2. Microsoft Forms
• Feature/Setting: Form submission integration via webhook to registration management system.
3.3. Eventbrite
• Feature/Setting: Event.created, Order.placed webhooks; configure webhook endpoint for real-time registration data sync.
3.4. Zoom
• Feature/Setting: Webinar registration created webhook; API endpoint /webinars/{webinarId}/registrants.
3.5. GoToWebinar
• Feature/Setting: New attendee registered API event; /organizers/{organizerKey}/webinars.
3.6. Stripe
• Feature/Setting: payment_intent.succeeded webhook; triggers registration confirmation post-payment.
3.7. PayPal
• Feature/Setting: PAYMENT.SALE.COMPLETED webhook; triggers workflow for event access.
3.8. Calendly
• Feature/Setting: Invitee.created event webhook; sync booking details with event database.
3.9. Outlook Calendar
• Feature/Setting: New event API; auto-create or update attendee calendars with event details.
3.10. Google Calendar
• Feature/Setting: Calendar Events API; insert attendee events and send reminders.
3.11. Salesforce
• Feature/Setting: Create/Update Lead/Contact API; auto-populate CRM with registrant data.
3.12. HubSpot
• Feature/Setting: Form submitted/Contact created events; sync data and trigger marketing workflows.
3.13. Mailchimp
• Feature/Setting: Add/Update Subscriber API; enroll registrants to segmented email campaigns.
3.14. SendGrid
• Feature/Setting: v3 Mail Send API; dispatch personalized event confirmation and reminder emails.
3.15. Twilio SMS
• Feature/Setting: Messages API; send SMS confirmations, reminders, or updates to registrants.
3.16. DocuSign
• Feature/Setting: Envelopes API; send digital documents (e.g., non-disclosure or consent forms).
3.17. Slack
• Feature/Setting: Incoming Webhook; notify event staff of new registrations or registration caps via specific channels.
3.18. Asana
• Feature/Setting: Task creation API; create tasks for event logistics based on registrations.
3.19. Airtable
• Feature/Setting: Create Record API; store and manage all registration and attendance data centrally.
3.20. Typeform
• Feature/Setting: Responses API webhook; trigger event registration and confirmation flows.
3.21. ZoomInfo
• Feature/Setting: Enrich registrant data via /contact/enrich endpoint for targeted follow-ups.
3.22. Microsoft Teams
• Feature/Setting: Channel Messages API; notify teams of high-priority registrations or event changes.
3.23. Zapier
• Feature/Setting: Webhook catch and multi-step action; chain actions across apps as supplementary automation.
3.24. Notion
• Feature/Setting: Create Page API; update event registration and show status boards for administrators.
3.25. Webex
• Feature/Setting: Meetings API; register participants and send access links post-registration.
3.26. WooCommerce
• Feature/Setting: Order Created webhook; trigger enrollment and registration confirmation on event products.
Benefits
4.2. Real-time sync across all registration, payment, calendar, and communication tools.
4.3. Automated notifications ensure higher turnout and optimal attendee experience.
4.4. Accurate attendance and engagement reporting supports compliance and follow-up.
4.5. Enables scalable event offerings while maintaining full administrative oversight.