Event & Webinar CoordinationPurpose
1. Deliver post-event educational materials (slides, recordings, handouts) to all event or webinar attendees efficiently and error-free.
2. Ensure compliance by tracking distribution and receipt acknowledgment.
3. Enhance attendee engagement and satisfaction with timely, professional follow-up.
4. Automate personalized delivery based on attendee segment or participation level.
5. Generate distribution analytics for internal reporting and future planning.
Trigger Conditions
1. Event or webinar end detected via calendar integration or meeting software webhook.
2. Upload of new material to a designated folder in cloud storage.
3. Manual approval/trigger by event coordinator.
4. Attendee list finalized and marked as complete in CRM/registration system.
5. Confirmation of session recording processing or availability.
Platform Variants
1. Gmail API
- Feature/Setting: "Send Message" endpoint, configure OAuth access, set email template, dynamic recipient list from spreadsheet/CRM.
2. Outlook (Microsoft Graph API)
- Feature/Setting: "Send Mail," set up organization-wide mail delegation, automate BCC to compliance.
3. SendGrid
- Feature/Setting: "Mail Send" API, configure dynamic transactional templates, personalizations per attendee.
4. Mailchimp
- Feature/Setting: "Campaigns" automation, auto-trigger on list update, merge tags for event names/files.
5. HubSpot
- Feature/Setting: Workflows, "Send Email" action, list filter for event registrants, add event summary attachments.
6. Salesforce
- Feature/Setting: Process Builder, auto-email with content download links post-campaign activity.
7. Zoom
- Feature/Setting: Webinar "End Event" webhook, fetch registrant emails, pass to email distribution flow.
8. GoToWebinar
- Feature/Setting: "Get Attendees" API, trigger upon session end, export list for follow-up distribution.
9. Dropbox
- Feature/Setting: "Shared Link Create," auto-expiry, per-attendee access tracking via audit logs.
10. Google Drive
- Feature/Setting: "Files: create shareable link," permissions automation, and expiry configuration.
11. OneDrive
- Feature/Setting: "Create Link," permission type set to "view," integration hooks for folder monitoring.
12. Slack
- Feature/Setting: "Chat.postMessage" API, auto-post material in dedicated channels with file links.
13. Microsoft Teams
- Feature/Setting: "Send Channel Message" or "File Sharing" automation to attendees' group/team.
14. Twilio SMS
- Feature/Setting: "Messages" API, distribute material access links via bulk SMS with personalization.
15. WhatsApp Business API
- Feature/Setting: "Send Message," template message with post-event resources link.
16. Typeform
- Feature/Setting: Post-webinar feedback automation, deliver materials after form submission.
17. Eventbrite
- Feature/Setting: "Order Confirmation" webhook, trigger emails or in-app messaging for downloads.
18. SurveyMonkey
- Feature/Setting: "Survey Completion" trigger, deliver material link in thank you page/email.
19. Airtable
- Feature/Setting: "Send Email" automation triggered by record change (event attended = yes).
20. Zapier
- Feature/Setting: "Multi-step Zap" triggered on event completion, distributes via multiple channels.
21. Pabbly Connect
- Feature/Setting: Visual workflow, trigger on event data update, auto distribution to contacts.
22. ActiveCampaign
- Feature/Setting: "Automations" for sending post-event materials with tagging for tracking deliverability.
23. Notion
- Feature/Setting: "Database Item Added" trigger, auto-share material in course workspace.
Benefits
1. Guarantees timely and consistent material delivery, greatly reducing manual overhead.
2. Enables granular tracking and personalized follow-up based on attendee roles and engagement.
3. Supports multi-channel distribution for maximum reach (email, SMS, chat, cloud).
4. Increases attendee satisfaction with professional, branded communication.
5. Simplifies compliance, auditing, and performance analytics for event coordinators.