Event booking workflow and payment integration

Purpose

1. Automate the entire event booking workflow and payment integration for arboretums, covering registration, payment, confirmations, reminders, calendar updates, ticketing, and reporting.

2. Streamline the automation of recurring and one-off events for visitors, including educational workshops and guided tours, with automated resource allocation and capacity management.

3. Automate multi-channel notifications, attendee list management, invoicing, and data export for analysis and compliance in parks and gardens settings.

Trigger Conditions

1. Automated trigger on event publish or availability update.

2. Automate when a visitor submits an event registration form online.

3. Automatedly detect successful payment transaction.

4. Trigger automation on approaching event date for reminders.

5. Automate sending follow-up communication post event.

Platform Variants (with Feature/Setting and Example Configurations)

1. Twilio

• Feature/Setting: SMS/WhatsApp API — automate sending booking confirmations (“send_message” endpoint, event=‘booking_confirmed’).
  

2. SendGrid

• Feature/Setting: Transactional Email API — automate event ticket and receipt delivery (“/mail/send” endpoint).
  

3. Stripe

• Feature/Setting: Payment Intent API — automate online payments (“PaymentIntent.create”, event=‘payment_initiated’).
  

4. PayPal

• Feature/Setting: Orders v2 API — automate payment capture (“/v2/checkout/orders”, trigger=‘registration_submitted’).
  

5. Google Calendar

• Feature/Setting: Events API — automatedly add event to attendee calendars (“events.insert”, context=‘confirmed_booking’).
  

6. Zoom

• Feature/Setting: Meeting Create API — automate creation of virtual session if event is hybrid/online (“/users/me/meetings”).
  

7. Calendly

• Feature/Setting: Scheduling API — automate slot generation and booking sync (“/scheduled_events”, action=‘new_registration’).
  

8. Microsoft Outlook 365

• Feature/Setting: Calendar API — automate calendar invitations and updates (“/me/events”, trigger=‘event_created’).
  

9. Slack

• Feature/Setting: Incoming Webhooks — automated event updates and alerts to staff (“/services/hooks/incoming-webhook”).
  

10. Mailchimp

• Feature/Setting: Campaign API — automate sending event marketing/reminder emails (“/campaigns/send”, event=‘reminder_due’).
  

11. Salesforce

• Feature/Setting: Event Management API — automate event participant creation and revenue tracking (“/sobjects/Event”).
  

12. HubSpot

• Feature/Setting: Contacts API — automate attendee details sync and record updating (“/crm/v3/objects/contacts”).
  

13. Google Sheets

• Feature/Setting: Sheets API — automate export of attendee and payment data (“spreadsheets.values.append”, schedule=daily).
  

14. DocuSign

• Feature/Setting: eSignature API — automate waiver/signature requests for event registration (“/envelopes”, action=‘new_registrant’).
  

15. Zoho CRM

• Feature/Setting: Events Module — automate sync of new event participants (“/Events”, trigger=‘booking_completed’).
  

16. Eventbrite

• Feature/Setting: Event Management API — automate event creation, registration, and ticketing (“/events”, action=‘create_update’).
  

17. QuickBooks

• Feature/Setting: Invoicing API — automate invoice generation on paid registrations (“/invoice”, action=‘booking_paid’).
  

18. WordPress

• Feature/Setting: Webhooks or REST API — automate event listing updates and registration forms (“/wp-json/wp/v2/events”).
  

19. WooCommerce

• Feature/Setting: Orders API — automate sales/order handling for event tickets (“/orders”, trigger=‘ticket_purchased’).
  

20. Zapier

• Feature/Setting: Multi-app Integrator — automate cross-platform workflow chaining (trigger event: ‘booking_form_submitted’, actions: ‘payment, email, calendar’).
  

Benefits

1. Automating registration reduces human error and streamlines participant onboarding.

2. Automates payment capture; immediate confirmation improves user trust.

3. Automation of multi-channel updates keeps guests informed and reduces staff load.

4. Automator sync of calendars/tickets prevents overbooking and ensures real-time resource management.

5. Automated data flow aids compliance and analytical reporting.

6. End-to-end automatable workflow—manual intervention minimized, staff free for on-ground operations.

7. Automating feedback cycles post-event facilitates continuous improvement.