Exhibit setup/teardown scheduling

Purpose

1. Automate scheduling and coordination of exhibit setup and teardown at army museums to streamline logistics, ensure resource availability, minimize downtime, and automatically notify involved parties.

2. Encompasses automated staff assignment, equipment reservation, real-time visitor calendar updates, vendor contact, compliance checks, environmental monitoring, and documentation generation for military history displays.

Trigger Conditions

1. Automated trigger on new exhibit creation, modification, or exhibit teardown booking in the museum management system.

2. Manual trigger via museum staff request form.

3. Recurring schedules for temporary, rotating, or traveling exhibits.

4. External trigger from vendor or contractor request.

5. Automated trigger on resource or facility conflict detection.

Platform Variants

1. Google Calendar API

• Feature/Setting: Automate calendar event creation and attendee invites for setup/teardown windows; configure API to auto-send date/time updates.
  

2. Microsoft Outlook Graph API

• Feature/Setting: Automate calendar event creation via /me/events endpoint, automated resource booking, and staff notifications.
  

3. Zapier

• Feature/Setting: Automate multi-step workflows connecting form submissions to emails, Slack, CRM updates using Zap triggers/actions.
  

4. Slack API

• Feature/Setting: Automate channel notifications and direct messaging for staff task reminders with chat.postMessage.
  

5. Asana

• Feature/Setting: Automate new project or task creation for each exhibit cycle; auto-assign and set deadlines with Tasks API.
  

6. Trello

• Feature/Setting: Automate card and checklist generation per exhibit; schedule notifications using due dates and Power-Ups.
  

7. Salesforce

• Feature/Setting: Automate setup/teardown as tasks/cases with Process Builder; auto-update status and send reminders.
  

8. Smartsheet

• Feature/Setting: Automate sheet row creation and auto-assign staff/contractors with webhooks and update requests.
  

9. Microsoft Teams

• Feature/Setting: Automate team/channel event reminders or discussion thread creation with Graph API and webhooks.
  

10. Monday.com

• Feature/Setting: Automate item creation on boards for every exhibit event; auto-update timeline columns and reminders.
  

11. ServiceNow

• Feature/Setting: Automate incident/task ticket generation for facilities and asset tracking; auto-assign teams.
  

12. DocuSign

• Feature/Setting: Automate sending of compliance and logistics documents for onsite signatures using Envelopes: Create endpoint.
  

13. Dropbox

• Feature/Setting: Automate file requests and folder sharing for exhibit materials using /sharing/create_shared_link_with_settings.
  

14. Box

• Feature/Setting: Automate folder creation and grant temporary access to setup teams with collaboration endpoints.
  

15. Twilio SMS

• Feature/Setting: Automate SMS reminders for key staff; configure Programmable Messaging API for time-based notifications.
  

16. SendGrid

• Feature/Setting: Automate transactional setup/teardown emails using Send Email API v3 with pre-defined templates.
  

17. Airtable

• Feature/Setting: Automate record creation and timeline visualization in a Base; auto-triggers status updates using automations.
  

18. Notion

• Feature/Setting: Automate database entries per exhibit event; auto-schedule tasks with integration workflows.
  

19. JIRA

• Feature/Setting: Automate issue creation for technical setups (audio/visual); auto-assign staff with workflow rules.
  

20. HubSpot

• Feature/Setting: Automate tracking of external exhibit vendors and contact reminders using workflow automation.
  

21. AWS Lambda

• Feature/Setting: Automate custom scripts for schedule adjustment based on real-time sensor or environmental data triggers.
  

22. Google Drive API

• Feature/Setting: Automate document uploads and sharing for exhibit plans using permissions and file creation endpoints.
  

Benefits

1. Automated scheduling reduces manual errors, allowing consistent exhibit setup/teardown cycles.

2. Automates coordination among museum staff, contractors, and vendors for operational efficiency.

3. Automated reminders and notifications prevent missed deadlines and double-booking.

4. Automation provides real-time data updates for compliance, resource allocation, and facility management.

5. Automates documentation and audit trails for improved transparency in military history exhibit management.